RM OF SHELL RIVER
 April 13

 

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                                        RURAL MUNICIPALITY OF SHELL RIVER
                                                                                
Minutes of the regular meeting held in this office April 13, 2010.

PRESENT:  Reeve – Albert Nabe
                       Councillors –  Gary Buick , Mike Shenderevich ,
                                               Jack Lenderbeck, Joe Senderewich , 
                                               Victor Starchuk, Craig Mohr
                       Chief Administrative Officer – Twyla Ludwig

CALL TO ORDER: The meeting was called to order at 8:40 AM

ADOPTION OF MINUTES:  Adopt regular minutes of March 23, 2010

#103/10 Starchuk/Mohr: BE IT RESOLVED THAT the minutes of the regular meeting held March 23 be adopted as presented. Carried 7/0

ADOPTION OF AGENDA:  Adopt agenda as presented or amended

#104/10 Shenderevich/Buick: BE IT RESOLVED THAT today’s agenda be adopted as amended by: ADDING: Boards & Commissions: 11. Roblin & District Chamber of Commerce (a) Requesting support for Roblin Food grains FAITH Project; New Business: 4. Drainage concerns. Carried 7/0

DELEGATIONS:

HEARINGS:

FINANCES:

Accounts – cheques #13567 to #13606, $38,103.72

Financial Statement

#105/10 Starchuk/Lenderbeck: WHEREAS the Finance Committee has reviewed the list of accounts; NOW THEREFORE BE IT RESOLVED THAT the accounts are approved for payment 
in the amount of $38,103.72, cheques #13567 to #13606. Carried 7/0

#106/10 Shenderevich/Senderewich: BE IT RESOLVED THAT we resolve in camera under the authority of Section 152 (3) (b) (vi) of The Municipal Act to discuss the security of documents; FURTHERMORE THAT all items discussed are confidential. Carried 6/1

#107/10 Buick/Lenderbeck: BE IT RESOLVED THAT Council resumes the former order of business. Carried 7/0

REPORTS:
Boards & Commissions:
1.   Roblin/Shell River EDO
      (a)   Hometown Manitoba grant (Main Street Enhancement project)
2.   Roblin & District Clinic Board
      (a)   Report from March 23 meeting
3.   Roblin Planning District
      (a)   Report from March 24 meeting
      (b)   Proposal to subdivide NW 4-26-28W
4.   Recreation Commission
      (a)   Resolution needed to amend % contributions using 2010 assessments
      (b)   Report from April 12 meeting
5.   Parkland Crop Diversification Foundation
      (a)   2009 annual report
6.   AMM
      (a)   Greyhound Bus Passenger Service Update
      (b)   2009 resolution responses
      (c)   AMM convention update
7.   Hudson Bay Route Association
      (a)   Report on April 9 & 10 Convention
8.   Manitoba Good Roads Association
      (a) Time Capsule
      (b) April 13 AGM agenda
9.   Lake of the Prairies Conservation District
      (a) Report on April 8 meeting
10. Roblin District Veterinary Services
      (a) Report on April 6 Board meeting in Morden
11. Roblin & District Chamber of Commerce
      (a) Requesting support for Roblin Foodgrains FAITH Project

#108/10 Shenderevich/Mohr: WHEREAS on October 27, 2009, Shell River Council passed Resolution #307/09 approving of Roblin, Shell River, Hillsburg Recreation Commission’s 
2009-2010 operating budget; AND WHEREAS the percentages used on that resolution were |
stated to be based on 2006 census figures and 2010 residential assessment; AND WHEREAS 
the residential assessment figures that were used were actually from 2009; AND WHEREAS the practice has always been to use the current year’s residential assessment figures, and Council wishes to retain this practice; NOW THEREFORE BE IT RESOLVED THAT Resolution #307/09 
be amended using the proper percentages based on 2010 residential assessment as follows: 
the Commissions’ operating budget for Jan. 1 – Sept. 30 of $355,819.75 and Oct. 1 – Dec. 31 of $94,294.61 be accepted and that the RM of Shell River’s 39.70% municipal contribution of $80,606.48 (total annual municipal request for 2010 being $203,039) be approved subject to:

Ø      The Town of Roblin and RM of Hillsburg approving the operating budget, and paying their respective municipal contributions based on the funding formula (Town of Roblin 48.80% & Hillsburg 11.50%);

FURTHERMORE THAT 50% of the RM of Shell River’s 2010 levy be paid now with the balance of the levy to be paid in July. Carried 7/0

#109/10 Shenderevich/Senderewich: BE IT RESOLVED THAT we resolve in camera under the authority of Section 152 (3) (ii) of The Municipal Act to discuss employee matters; FURTHERMORE THAT all items discussed are confidential. Carried 7/0

#110/10 Starchuk/Mohr: BE IT RESOLVED THAT Council resumes the former order of business.
Carried 7/0

#111/10 Senderewich/Lenderbeck: WHEREAS on October 27, 2009, Shell River Council passed Resolution #309/09 approving the Roblin, Shell River, Hillsburg Recreation Commission’s 2009-2010 capital budget; AND WHEREAS the percentages used on that resolution were stated to be based on 2006 census figures and 2010 residential assessment; AND WHEREAS the residential assessment figures that were used were actually from 2009; AND WHEREAS the practice has always been to use the current year’s residential assessment figures, and Council wishes to retain this practice; NOW THEREFORE BE IT RESOLVED THAT Resolution #309/09 be amended using the proper percentages based on 2010 residential assessment as follows: the Commissions’ capital budget of $124,000 less grants and surplus of $102,295, net $21,705 be accepted and that the RM of Shell River’s 39.70% municipal contribution of $8,616.89 be approved subject to:

Ø      The Town of Roblin and RM of Hillsburg approving the capital budget, and paying their respective municipal contributions based on the funding formula (Town of Roblin 48.80% & Hillsburg 11.50%); and

Ø      All municipal contributions being adjusted accordingly to reflect any grant funding or donations received by the Commission towards the 2010 capital items.

Ø      Any 2008-2009 surplus funds be applied to the 2009-1010 budget. Carried 7/0

#112/10 Senderewich/Shenderevich: WHEREAS the Roblin Foodgrains “FAITH” (Feed and Inspire the Hungry) Project is a local group working in support of the established and internationally known Canadian Foodgrains Bank; AND WHEREAS the local group has assembled three small parcels of land totaling 95 acres with some land use being donated as well as some inputs of seed, fertilizer, herbicides and hail coverage; AND WHEREAS the Project needs to assemble the total cash cost of inputs so that these inputs do not have to be subtracted from the gross value of the crop; whatever does not have to be subtracted from the gross becomes the net value which is multiplied four times by the Canadian International Development Agency (CIDA) Program; THEREFORE BE IT RESOLVED THAT the RM of Shell River hereby donates $500.00 towards the Roblin Foodgrains FAITH Project. Carried 7/0

#113/10 Lenderbeck/Mohr: BE IT RESOLVED THAT we resolve to go “in camera” under the authority of Section 152 (3) (vi) of The Municipal Act to discuss legal issues; FURTHERMORE THAT all items discussed are confidential. Carried 7/0

#114/10 Starchuk/Mohr: BE IT RESOLVED THAT the “in camera” session be adjourned and the council meeting be re-opened to the public. Carried 7/0

COMMITTEES OF COUNCIL:
1.   Weed Inspection Committee
      (a) Leafy Spurge Stakeholders Group
2.   Public Works & Equipment
      (a) Schulte Ride & Drive Seminar, April 30 in Neepawa
3.   Emergency Measures
      (a) Municipal fire protection & emergency services update
4.   Environmental Health Committee
      (a) Report on March 29 meeting

BY-LAWS: #2/10 to make a change in the number of wards and ward boundaries for elections – first reading

Council decided to table the first reading of By-law #2/10 until the end of the meeting after the Communities/Correspondence.

UNFINISHED BUSINESS:
1.   Update on legal matter
2.   Update on Persse Lake project; request for boats and volunteers
3.   Need to rescind Resolution #146/06 – Roadside Mowing Policy
4.   Concerns regarding location of Bipole III

#115/10 Starchuk/Senderewich: WHEREAS Resolution #146/06 was passed on April 25, 2006 and reads as follows: “BE IT RESOLVED THAT the Council of the RM of Shell River hereby approves of the written policy for providing assistance to landowners for roadside mowing (attached as Schedule “A”; AND WHEREAS the municipality has its own tractor and mower; THEREFORE BE IT RESOLVED THAT the Council of the RM of Shell River hereby rescinds Resolution #146/06. Carried 7/0

#116/10 Mohr/Buick: WHEREAS Manitoba Hydro is proposing to install a Bipole III transmission line on the west side of the Province, which would cut through our region; AND WHEREAS it’s been brought to our attention that Manitoba Hydro has advised that the transmission line would eliminate any possible oil drilling or mining activities within the region that the route crosses; AND WHEREAS the line would go through valuable farm land, which will reduce the operational efficiency of the farm, thereby reducing its value; AND WHEREAS this proposed route is a substantial increase in costs compared to the eastern route proposal, which creates a heavy tax burden to all Manitoba taxpayers; THEREFORE BE IT RESOLVED THAT the Council of the RM of Shell River hereby objects to the proposed location of the Bipole III Transmission Line due to these concerns. Carried 7/0

#117/10 Shenderevich/Buick: BE IT RESOLVED THAT we resolve to go “in camera” under the authority of Section 152 (3) (b) (vi) of The Municipal Act to discuss employee matters; FURTHERMORE THAT all items discussed are confidential. Carried 7/0

#118/10 Buick/Lenderbeck: BE IT RESOLVED THAT the “in camera” session be adjourned and the council meeting be re-opened to the public. Carried 7/0

NEW BUSINESS:
1.   Employee Matters
2.   MMAA Conference in Winnipeg , April 25 - 28
3.   Goose Lake High School – Yearbook Ad
4.   Drainage concerns

#119/10 Mohr/Senderewich: BE IT RESOLVED THAT Ronald Radford be hired as the Boggy Creek Waste Disposal Site Attendant at the rate of $10.00/hr. Carried 7/0

#120/10 Starchuk/Senderewich: BE IT RESOLVED THAT Tyler Dixon be hired as part-time Grader Operator at the rate of $15.90/hr; conditions of employment to be set out in an employment agreement. Carried 7/0

#121/10 Buick/Shenderevich: BE IT RESOLVED THAT Twyla Ludwig & Jennifer Neuhofer are hereby authorized to attend the MMAA Conference in Winnipeg on April 25 - 28; FURTHERMORE THAT expenses be allowed for same. Carried 7/0

#122/10 Shenderevich/Mohr: BE IT RESOLVED THAT the RM of Shell River supports Goose Lake High School by purchasing a quarter page yearbook ad in the amount of $75.00.
Carried 7/0

COMMUNICATIONS/CORRESPONDENCE:
From                                                                        Subject
1.       Minister of Local Gov’t – 2008 Statistical Information
2.       Minister of Local Gov’t – 2010 General Assistance Grant ($9,740.50)
3.       Minister of Local Gov’t – First installment of VLT revenue ($320.27)
4.       MB Farm Women’s Conference – Requesting sponsorship
5.       RES Parent Advisory Council – Donation request for School Playground Equipment
6.       Anastasia & Albert Kelso – Letter re: Residential Wastewater Disposal regulations
7.       MMAA – Dr. Bob Kent seminar, May 20 in Winnipeg
8.       Evangelical Mission Church – Developing leaders workshop, May 7 in Roblin
9.       Tri-Roads Planning District – Notice of Public Hearing

#123/10 Starchuk/Lenderbeck: BE IT RESOLVED THAT two representatives on behalf of the RM of Shell River are hereby authorized to attend the Chick-fil-A-Leadercast in Roblin; FURTHERMORE THAT indemnity and expenses be allowed for same. Carried 7/0

#124/10 Starchuk/Senderewich: BE IT RESOLVED THAT By-law #2/10 to make a change in the number of wards and ward boundaries for elections be given first reading. Carried 5/2

NOTICE OF MOTION:

ADJOURN: #125/10 Carried 7/0

Coming Events:
April 13 – Parks Route AGM in Brandon , Salon B, Ag Extension Centre at 1:00 PM
April 14 & 15 – Municipal Officials Seminar in Brandon  
Friday, April 23 – Council meeting at 1:30 PM
April 26 – 29 – MMAA Convention (Twyla & Jennifer)
June 2 to 4 – Employee holidays (DN)