RM OF SHELL RIVER
 April 23

 

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                                        RURAL MUNICIPALITY OF SHELL RIVER
                                                                                DRAFT

  Minutes of the regular meeting held in this office April 23, 2010.

PRESENT:  Reeve – Albert Nabe
                       Councillors –  Gary Buick , Mike Shenderevich ,
                                               Jack Lenderbeck, Joe Senderewich , 
                                               Victor Starchuk, Craig Mohr
                       Chief Administrative Officer – Twyla Ludwig

CALL TO ORDER: The meeting was called to order at 1:30 PM

ADOPTION OF MINUTES:  Adopt regular minutes of April 13, 2010

#126/10 Starchuk/Mohr: BE IT RESOLVED THAT the minutes of the regular meeting held April 13, 2010 be adopted as presented. Carried 7/0

ADOPTION OF AGENDA:  Adopt agenda as presented or amended

#127/10 Buick/Shenderevich: BE IT RESOLVED THAT today’s agenda be adopted as amended by: ADDING: Boards & Commissions: 5. (a) March 18 & April 22 meeting, 6. Lake of the Prairies Conservation District (a) March 11 minutes/personnel update; Committees of Council: Public Works & Equipment (c) Dust control. Carried 7/0

DELEGATIONS:

HEARINGS:   (starting at 2:00 PM)
                          Conditional Use Hearing for SE 15-27-28W
                          Conditional Use Hearing for NW 13-29-29W
                          Variation Order Hearing for NE 9-30-28W

FINANCES:

Accounts – cheques #13607 to #13647, $46,955.85, (cheque #13609 is void).

Financial Statement

#128/10 Senderewich/Lenderbeck: WHEREAS the Finance Committee has reviewed the list of accounts; NOW THEREFORE BE IT RESOLVED THAT the accounts are approved for payment 
in the amount of $46,955.85, cheques #13609 to #13647, (cheque #13609 is void). Carried 7/0

#129/10 Starchuk/Mohr: BE IT RESOLVED THAT the Council meeting adjourns to go into the 
Public Hearing for Conditional Use order #C-15-2010-182. Carried 7/0

#130/10 Buick/Senderewich: BE IT RESOLVED THAT Council resumes the former order of business. Carried 7/0

#131/10 Buick/Shenderewich: WHEREAS Conditional Use #C-15-2010-182 is requested to 
allow for the location of a small retail business selling landscape materials in an “AG” Agricultural Zone on SE 15-27-28W; THEREFORE BE IT RESOLVED THAT Council approves of 
Conditional Use C-15-2010-182; FURTHERMORE THAT all other necessary municipal and provincial government regulations must be approved and complied with. Carried 7/0

#132/10 Mohr/Starchuk: WHEREAS Conditional Use C-16-2010-182 is requested to allow for 
the location of a small engine repair shop in a “GD” General Department Zone on Pt. NW 13-29-29W; THEREFORE BE IT RESOLVED THAT Council approves of Conditional use C-16-2010-182; FURTHERMORE THAT all other necessary municipal and provincial 
government regulations must be approved and complied with. REPORTS:
Boards & Commissions:
1.   Roblin Planning District
      (a)   March 24 meeting minutes
      (b)   Report on April 21 meeting
      (c)  Revised report from Community Planning for subdivision proposal on SE 7-26-29W
2.   Roblin/Shell River Fire & Rescue
      (a)   2010 budget
3.   Roblin/Shell River EDO Committee
      (a)   Report on April 16 & 19 meetings
4.   Parkland Regional Library
      (a)   Report on April 19 meeting
5.   SAVED
      (a)   Report on March 18 & April 22 meeting
6.   Lake of the Prairies Conservation District
      (a)   March 11 minutes/personnel update

#133/10 Senderewich/Shenderevich: BE IT RESOLVED THAT the Rural Municipality of Shell 
River approves of the 2010 operating budget of $114,600 for the Roblin/Shell River Fire & 
Rescue; AND THAT payment for Shell River’s portion ($51,515.00 of the 2010 municipal portion 
of $103,030.00 is hereby authorized as follows:

            By April 30, 2010 - $25,757.50

            By July 31, 2010 - $25,757.50
Carried 7/0

COMMITTEES OF COUNCIL:
1.   Public Works & Equipment
      (a) Grading of dirt road north of G. Wilgenbusch
      (b) Policy needed to deal with issue of gravel in ditches along the roadside
      (c)  Dust control
2.   Animal Control
      (a) Establishing regulations to control dogs and cats in cluster area
3.   Emergency Services
      (a) Request from Fire Chief for temporary burning ban

#134/10 Shenderevich/Senderewich: WHEREAS local Fire Chief, Tom Bowley, has made a recommendation to council to implement a temporary burning ban in the municipality due to the extremely dry conditions; THEREFORE BE IT RESOLVED THAT the RM of Shell River hereby imposes a temporary burning ban effective immediately to help minimize or prevent the risk of wildfires; FURTHERMORE THAT the public will be notified when the ban has been lifted by radio advertising on GX94 and CKDM radios. Carried 7/0

BY-LAWS: #2/10 to make a change in the number of wards and ward boundaries for elections – second and third reading.

#135/10 Starchuk/Lenderbeck: BE IT RESOLVED THAT By-law #2/10 to make a change in the number of wards and ward boundaries for elections be given second reading. Carried 6/1

#136/10 Buick/Senderewich: BE IT RESOLVED THAT By-law #2/10 to make a change in the number of wards and ward boundaries for elections be given third reading; signed and sealed.
Carried 6/1

#137/10 Buick/Shenderevich: BE IT RESOLVED THAT we go “in camera” under the authority of Section 152 (3) (vi) of The Municipal Act to discuss legal issues; FURTHERMORE THAT all items discussed are confidential. Carried 7/0

#138/10 Buick/Senderewich: BE IT RESOLVED THAT the “in camera” be adjourned and the council meeting be re-opened to the public. Carried 7/0

UNFINISHED BUSINESS:
1.   Closure of Public Reserve (Plan 2715) and transfers completed
2.   Update on legal matters
3.   Response from Town of Roblin re: lagoon site
4.   Update on on-site waste water management systems
5.   Response from MIT re: icing issues in 21-25-28W on PR 583

NEW BUSINESS:
1.   Request from Cromarty Community Club to assist with Community Foundation application
2.   Correction on tax overpayment

#139/10 Buick/Shenderevich: WHEREAS the Cromarty Community Club has applied to the Roblin Community Foundation Inc. for a grant to cover some of its expenses for improvements to the Cromarty Hall.  The proposed improvements include:

·        installing new siding;

·        installing eavestrough on all roof slopes complete with downspouts;

·        repairing the foundation;

·        repairing rotted interior wood surfaces; and

·        improving drainage around the building;

AND WHEREAS the Roblin Community Foundation Inc. can only provide funds to municipal corporations or other registered charitable entities; NOW THEREFORE BE IT RESOLVED THAT the RM of Shell River agrees to accept funds from the Foundation for the Cromarty Community Club if they are successful with their application. #140/10 Starchuk/Buick: WHEREAS an error was made on Receipt #12358 where four properties were entered twice leaving a large credit balance in each account; NOW THEREFORE BE IT RESOLVED THAT the RM of Shell River hereby approves of reimbursing the owners for the overpayment with 6% interest. Carried 7/0

COMMUNICATIONS/CORRESPONDENCE:
From                                                                        Subject
1.      MB Water Stewardship – Brudy retirement, new Water Resource officer (Tomski)
2.      Hudson Bay Route Association – Report from 2009 convention
3.      AMM – Strategic Thinking session in Brandon , May 17
4.      AMM – Member Advisory re: Campaign Financing
5.      MB Water Stewardship – Nutrient Management Regulation
6.      Keystone Pioneers Museum – Thank you for donation

NOTICE OF MOTION:

ADJOURN: #141/10 Carried 7/0

Coming Events:
April 24 – Volunteer Appreciation Pancake Breakfast
April 26 – 29 – MMAA Convention (Twyla & Jennifer)
April 28 – Employee holiday (DB)
May 19 – Roblin Planning District meeting (date change because of Fly Fishing Champ)
June 2 to 4 – Employee holidays (DN)
June 22 – 25 – Employee holidays (DB)
July 9 – 23 – Employee holidays (MT)
July 30 – August 6 – Employee holidays (TL)
August 5 & 6 – Employee holidays (DB)
August 16 – 20 – Employee holidays (TL)