RM OF SHELL RIVER
 December 15

 

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RURAL MUNICIPALITY OF SHELL RIVER

Minutes of the regular meeting held in this office December 15, 2009.

PRESENT:  Deputy Reeve – Joe Senderewich
                       Councillors –  Gary Buick , Mike Shenderevich ,
                                               Jack Lenderbeck, Victor Starchuk, Craig Mohr
                       Chief Administrative Officer – Twyla Ludwig

CALL TO ORDER: The meeting was called to order at 1:30 PM

ADOPTION OF MINUTES:    Adopt regular meeting minutes of November 20

#360/09 Buick/Shenderevich: BE IT RESOLVED THAT the minutes of the regular meeting held Nov. 20/09 be adopted as presented. Carried 6/0

ADOPTION OF AGENDA:  Adopt agenda as presented or amended

#361/09 Buick/Mohr: BE IT RESOLVED THAT today’s agenda be adopted as amended by: CHANGING: Delegations: 3:00 PM Bill Eckert, concerns re: Cranwell matter; 4:30 PM Constable Wes Smigelsky, Annual RCMP Report – Roblin; Boards & Commissions: 4. (b) Report & minutes on Nov. 27 meeting; 8. Roblin & District Clinic Board (a) Minutes from Nov. 18 meeting; (b) Report on Dec. 14 meeting; Committees of Council: 1. (d) MTS Service upgrades along northerly NE 2-26-29W; New Business: 7. Review of ward boundaries; 8. Service agreement with Enviro-West for Eco-Centre. Carried 6/0

DELEGATIONS: 3:00 PM – Bill Eckert; concerns re: Cranwell matter
                               4:30 PM – Constable Wes Smigelsky, Annual RCMP Report - Roblin

HEARINGS:

FINANCES:

Accounts – cheques #13207 to #13262, $898,780.58

Financial Statement to November 30

 #362/09 Starchuk/Lenderbeck: WHEREAS the Finance Committee has reviewed the list or accounts; NOW THEREFORE BE IT RESOLVED the accounts are approved for payment in the amount of $898,780.58, cheques #13207 to #13262. Carried 6/0

REPORTS:
Boards & Commissions:
1.   Roblin & District Chamber of Commerce
      (a)   Report on Dec. 2 meeting
2.   Economic Development Committee
      (a)   Report on Dec. 8 meeting
3.   Lake of the Prairies Conservation District
      (a)   Report on Dec. 7 – 9 MCDA Convention
      (b)   Billing for work requested by the RM on Road 171W near the Boggy Creek
4.   Roblin Planning District
      (a)   2009 amended budget
5.   Recreation Commission
      (a)   Update on plans for a community lottery
6.   Parkland Tourism
      (a)   Request membership renewal for 2010
7.   Roblin/Shell River Fire & Rescue
      (a)   Request for improved highway signage on Hwy #5 near Lake of the Prairies
8.   Roblin & District Clinic Board
      (a) Minutes from Nov. 18 meeting
      (b)   Report on Dec. 14 meeting

#363/09 Lenderbeck/Mohr: BE IT RESOLVED THAT payment of $456.75 to Moe’s Excavating is hereby authorized for services provided along the Big Boggy Creek between Sections 28 & 29-26-29W. Carried 6/0

#364/09 Shenderevich/Lenderbeck: BE IT RESOLVED THAT the Rural Municipality of Shell
River approves of the revised 2009 operating budget for the Planning District in the amount of $58,400.00; Shell River ’s share being $14,212.00. Carried 6/0

#365/09 Shenderevich/Buick: WHEREAS the Roblin, Shell River, Hillsburg Recreation
Commission held a community consultations meeting where one of the items discussed was fundraising to help offset operational expenses or capital projects; and to keep user group rates affordable; AND WHEREAS from that meeting a committee was formed to look into a possible fundraiser for the community; AND WHEREAS the Committee proposes to hold a community
lottery to be known as Roblin’s Live Well Lottery with a proposed draw date in mid-May, 2010;
AND WHEREAS the anticipated profit from the lottery will be shared between the Roblin, Shell
River, Hillsburg Recreation Commission and the Roblin Community Alliance on a 70/30 basis;
AND WHEREAS the Lottery will require start-up money for printing, advertising, phone lines, insurance, etc. and request the member municipalities to provide a loan of $15,000.00; THEREFORE BE IT RESOLVED the RM of Shell River agrees to extend a loan as authorized by Section 180 (1) of The Municipal Act to the Roblin, Shell River, Hillsburg Recreation
Commission for the “Live Well Lottery” to a maximum of $7,500.00 with the understanding that the respective funds will be paid back to the municipalities once tickets start to sell. Carried 6/0

#366/09 Starchuk/Mohr: WHEREAS confirmation of membership is required by December 31 for Parkland Tourism in order to meet advertising deadlines for publication of members’ information; THEREFORE BE IT RESOLVED the 2010 membership in Parkland Tourism is hereby
approved; AND FURTHERMORE THAT the fee of $325.00 is hereby authorized to be paid in January 2010. Carried 6/0

#367/09 Lenderbeck/Mohr: BE IT RESOLVED THAT the Council of the RM of Shell River hereby supports the Roblin/Shell River Fire & Rescue in their request for improved hazard warning
signage on Highway 10 (SK) transitioning to Highway #5 (MB) at Lake of the Prairies; and
agrees to lobby the government departments to remedy this situation immediately. Carried 6/0

COMMITTEES OF COUNCIL:
1.   Public Works & Equipment
      (a)   Foreman’s Report (1:30 PM)
      (b)   Ditching & scrubbing
      (c)   MTS proposal to directional push under Road 160N (near 20-27-28W)
      (d)   MTS service upgrades along northerly NE 2-26-29W

#368/09 Starchuk/Buick: BE IT RESOLVED THAT the Foreman is hereby authorized to purchase the following items in 2009 if the budget allows; otherwise in January 2010:

      Laser Level unit with tripod & rod –      approximate cost is $2300.00

      Magnetic Locator –                                 approximate cost is $1000.00

      Handheld GPS unit –                              approximate cost is $500.00
Carried 6/0

#369/09 Shenderevich/Buick: BE IT RESOLVED THAT the Reeve and Chief Administrative Officer are hereby authorized to sign the MTS Municipal Rights-of-Way application form to;

Ø      dig into existing pedestals which are on the 0.3 M (1.0’) of road allowance located on the easterly 20-27-28W and 29-27-28W

Ø      directional push under municipal road 160N
Carried 6/0

#370/09 Buick/Starchuk: BE IT RESOLVED THAT the Reeve and Chief Administrative Officer are hereby authorized to sign the MTS Municipal Rights-of-Way application form to;

Ø      dig into existing pedestals which are on the 0.3 M (1.0’) of road allowance located on the northerly NE 2-26-29W.
Carried 6/0

 #371/09 Mohr/Lenderbeck: BE IT RESOLVED THAT we resolve in camera under the authority of Section 152 (3) (b) (iv) of The Municipal Act to discuss legal matters; FURTHERMORE THAT all items discussed in camera are confidential. Carried 6/0

#372/09 Starchuk/Buick: BE IT RESOLVED THAT Council resumes the former order of business. Carried 6/0

BY-LAWS:

UNFINISHED BUSINESS:
1.   Follow-up to delegation, if needed
2.   Update on Tax Sale 2009; appoint agent to bid on behalf of RM
3.   Meeting with MAFRI re: CN sidings set for Mon., Dec. 14
4.   Discharging of effluent

#373/09 Lenderbeck/Shenderevich: WHEREAS pursuant to Section 374 of The Municipal Act a municipality may bid on and purchase property at a public auction and may direct a designated officer to bid on its behalf; THEREFORE BE IT RESOLVED Council hereby appoints Twyla Ludwig, Chief Administrative Officer for the 2009 tax sale auction. Carried 6/0

NEW BUSINESS:
1.   Project Christmas Dinner (last year S/R donated $100)
2.   Request to restrict use of road through the Roblin District Cemetery
3.   Request from Town to pay a portion of payroll costs for 2009 Visitor Information Booth
4.   Legion Hall disposal completed
5.   Concerns at Boggy Creek WDS – unspent bullets
6.   Wage Review – Date?
7.   Review of ward boundaries
8.   Service agreement with Enviro-West for Eco-Centre.

#374/09 Starchuk/Mohr: BE IT RESOLVED THAT the RM of Shell River hereby supports Project Christmas Dinner with a donation of $100.00 for 2009. Carried 6/0

#375/09 Shenderevich/Buick: WHEREAS Section 8.6 of Shell River’s Procedural By-law #9/07 states that the council shall observe a curfew whereby the item on the agenda under discussion four hours after the start of the meeting will be the last item dealt with on that day unless by majority vote the council decides to extend the time of adjournment; AND WHEREAS we have reached that four hour limit on Item #7, New Business; NOW THEREFORE BE IT RESOLVED a ½ hour extension be allowed. Carried 6/0

#376/09 Buick/Lenderbeck: BE IT RESOLVED THAT the Chief Administrative Officer is hereby authorized to sign the service agreement with Enviro-West Inc. for used oil, used oil filters and oil container collections for the period December 14, 2009 to December 14, 2011. Carried 6/0

COMMUNICATIONS/CORRESPONDENCE:
From                                                                        Subject
1.       HED Insurance – AMM Group Health & Dental Program
2.       MIT – Highway Traffic Board Hearing, Dec. 16, Dauphin
3.       MAFRI – Animal Welfare Program in Manitoba

NOTICE OF MOTION:

ADJOURN: #377/09 Starchuk: BE IT RESOLVED THAT we hereby adjourn at 5:50 PM. Next regular meeting to be held Dec. 29/09 at 1:30 PM. Carried 6/0

Coming Events:
December 4, 7 – 11 – Employee Holidays (JN)
December 22 – Council meeting at 1:30 PM
December 21 – 31 – Employee Holidays (DB)