RM OF SHELL RIVER
 June 23

 

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RURAL MUNICIPALITY OF SHELL RIVER

                                                                               
Minutes of the regular meeting held in this office June 23, 2009.

PRESENT:  Reeve – Albert Nabe
                    Councillors –  Gary Buick, Mike Shenderevich,
                                            Joe Senderewich, Jack Lenderbeck,
                                            Victor Starchuk, Craig Mohr
                    Chief Administrative Officer – Twyla Ludwig

CALL TO ORDER: The meeting was called to order at 7:30 AM

ADOPTION OF MINUTES:   Adopt regular meeting minutes of June 9

#184/09 Buick/Shenderevich: BE IT RESOLVED THAT the minutes of the regular meeting held June 9, 2009 be adopted as presented. Carried 7/0

ADOPTION OF AGENDA:  Adopt agenda as presented or amended

#185/09 Senderewich/Lenderbeck: BE IT RESOLVED THAT today’s agenda be adopted as amended by: ADDING: Delegations: 8:30 AM – Dave Mazur , Caterpillar and Jason Lang , Salesman; Boards & Commissions: 5. SAVED (a) Update; Unfinished Business: 9. Follow up to request for purchase; New Business: 4. Request from JHD EDU. Carried 7/0

DELEGATIONS:    8:30 AM – Dave Mazur, Caterpillar & Jason Lang, Salesman
                                  10:00 AM – Ron De La Mare and Wayne Buick

HEARINGS: 9:30 AM – Variation Order for F. Cross & V. Choptuik, 8-4-39577

FINANCES:

Accounts – cheques #12692 to #12730; $75,309.37

Financial Statement to May 31

#186/09 Starchuk/Lenderbeck: WHEREAS the Finance Committee has reviewed the list of accounts; NOW THEREFORE BE IT RESOLVED THAT the accounts are approved for payment in the amount of $75,309.37, cheques #12692 to #12730. Carried 7/0

#187/09 Starchuk/Mohr: BE IT RESOLVED THAT the financial statement for the municipality as prepared by the Chief Administrative Officer to May 31, 2009 be adopted as presented.
Carried 7/0

#188/09 Buick/Shenderevich: BE IT RESOLVED THAT the Council meeting adjourns to go into the Public Hearing for Variation Order V-1-09. Carried 7/0

REPORTS:
Boards & Commissions:
1.    Lake of the Prairies Conservation District
       (a)   Project proposal (need to have before Aug 15)
       (b)   Minutes of April 17 meeting
2.    Recreational Commission
       (a)   Letter to support their grant applications for arena walls
3.    Roblin Planning District
       (a)   Friesen subdivision, wrong description on application
4.    Hudson Bay Route Association
       (a) April 2 & 4 board meeting minutes/Port of Churchill history
5.    SAVED
       (a)   Update

COMMITTEES OF COUNCIL:
1.   Environmental Health Committee
      (a)   Clarification re: $25 fee on waiver of liability for landfill site
2.   Public Works
      (a)   Approach application for Bryan & Colleen Elder, SW 5-28-29W

#189/09 Lenderbeck/Shenderevich: WHEREAS an application for widening an approach on SW 5-28-29W has been received by Bryan & Colleen Elder and the application fee paid; AND WHEREAS a municipal representative has viewed the area; THEREFORE BE IT RESOLVED THAT the Council of the RM of Shell River approves of the said approach application; FURTHERMORE THAT the RM of Shell River will be responsible for costs to widen the approach to a maximum of $500.00. Carried 7/0

BY-LAWS:

UNFINISHED BUSINESS:
1.   Follow up to delegations
2.   Letter from Tim Prawdzik re: lagoon complaint
3.   Non compliant drainage works at NW 20-27-28W
4.   Meeting arranged with Shellmouth-Boulton for July 8 at 10:00 AM
5.   Estimate for raising road on Elm Avenue
6.   Draft form for requesting estimates for public works
7.   Quote to demolish the San Clara legion hall
8.   Subdivision application for Part SE 7-26-29W (CT Holdings)
9.   Follow up to request for purchase

#190/09 Starchuk/Mohr: BE IT RESOLVED THAT the Rural Municipality of Shell River accepts the quote from Trisum Logging for upgrading Elm Avenue, price includes materials, loading & hauling material, spreading and leveling to grade as directed by RM, installing culverts supplied by RM for the tender price of $4.50 per yard; estimated yardage of 1300. Carried 7/0

#191/09 Lenderbeck/Mohr: WHEREAS Section 8.6 of Shell River’s Procedural By-law #9/07 states that the council shall observe a curfew whereby the item on the agenda under discussion four hours after the start of the meeting will be the last item dealt with on that day unless by majority vote the council decides to extend the time of adjournment; AND WHEREAS we have reached that four hour limit on Item #7, Unfinished Business; NOW THEREFORE BE IT RESOLVED THAT a ˝ hour extension be allowed. Carried 7/0

NEW BUSINESS:
1.   MMAA payroll administration course in Brandon on July 3
2.   Town of Roblin has applied to PUB for increase to sewage dumping fee
3.   Fire at San Clara shop
4.   Request from JHD EDU

#192/09 Shenderevich/Senderewich: BE IT RESOLVED THAT Jennifer Neuhofer is hereby authorized to attend the MMAA Payroll Administration Course in Brandon on July 3; FURTHERMORE THAT indemnity and expenses be allowed for same. Carried 7/0

#193/09 Buick/Shenderevich: WHEREAS Norman Chick owns the SE 13-28-28W, CT #108345, and is interested in purchasing a portion of NE 13-28-28W, approximately 1.73 acres, owned by the RM of Shell River; AND WHEREAS this land abuts his property and would allow him better access to his property to build a dwelling and situate it within the required planning setbacks; THEREFORE BE IT RESOLVED THAT the Council of the RM of Shell River would allow the sale of the property with the following conditions:

•       Purchase price is $1,000.00 plus GST

•       Purchaser will be responsible for all legal costs; and

•       It must be consolidated to the title on SE 13-28-28W.

                        Carried 7/0

#194/09 Senderewich/Mohr: WHEREAS the government has announced that funding is available over the next two years to address the short-term economic needs of Canadian communities impacted by global recession; AND WHEREAS JHD EDU International Ltd., commonly known as Continental College , is submitting an application for the Community Adjustment Fund to convert the previously known St. Vladimir’s College into a post-secondary educational facility that partners with educational institutes such as Brandon University, Assiniboine Community College and Red River Community College to offer programming in our community; AND WHEREAS this type of partnership will increase the success of the college; THEREFORE BE IT RESOLVED THAT the RM of Shell River hereby agrees to provide a letter of support to assist JHD EDU International Ltd. with its CAF application. Carried 7/0

COMMUNICATIONS/CORRESPONDENCE:
From                                                               Subject

NOTICE OF MOTION:

ADJOURN: #195/09Carried 7/0

Coming Events:
June 30 – “Meet the Assessor Day” at the Town Office for the general public; 10:00 AM – 2:00 PM
July 8 – Meeting with Shellmouth-Boulton at 10:00 AM at their office in Inglis
July 14 – Council meeting at 7:30 AM