RM OF SHELL RIVER
 June 9

 

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                                     RURAL MUNICIPALITY OF SHELL RIVER

Minutes of the regular meeting held in this office June 9, 2009.

PRESENT:  Reeve – Albert Nabe
                       Councillors –  Gary Buick, Mike Shenderevich,
                                               Joe Senderewich, Jack Lenderbeck,
                                                Victor Starchuk, Craig Mohr
                       Chief Administrative Officer – Twyla Ludwig

CALL TO ORDER: The meeting was called to order at 7:30 AM

ADOPTION OF MINUTES:   Adopt regular meeting minutes of May 26
                                                   Adopt minutes of May 12 Financial Plan public hearing

#169/09 Starchuk/Senderewich: BE IT RESOLVED THAT the minutes of the regular meeting held May 26, 2009 be adopted as presented. Carried 7/0

#170/09 Buick/Shenderevich: BE IT RESOLVED THAT the minutes of the Financial Plan Public Hearing held May 12, 2009 be adopted as presented. Carried 7/0

ADOPTION OF AGENDA:  Adopt agenda as presented or amended

#171/09 Mohr/Lenderbeck: BE IT RESOLVED THAT today’s agenda be adopted as amended by: ADDING: Finances: Financial Statement to May 31, 2009; Boards & Commissions: 7. Lake of the Prairies Conservation District (a) Copy of status report; Committees of Council: 2. (f) Road issue – south of Cardeager; New Business: 6. New business inquiry – zoning issues.
Carried 7/0

DELEGATIONS:  9:30 AM – Terry Wareham , Assessor – Tax Impact Meeting

HEARINGS:

FINANCES:

Accounts – cheques #12651 to #12691; $33,519.76

Financial Statement to May 31, 2009

#172/09 Starchuk/Lenderbeck: WHEREAS the Finance Committee has reviewed the list of accounts; NOW THEREFORE BE IT RESOLVED THAT the accounts are approved for payment in the amount of $33,519.76, cheques #12651 to #12691. Carried 7/0

REPORTS:
Boards & Commissions:
1.   Roblin & District Community Development Corporation
      (a)   Report on May 28 AGM
2.   Roblin Planning District
      (a)   Report on subdivision proposal for Pt SE 7-26-29W (CT Holdings Ltd)
      (b)   Proposal to subdivide Pt NE 24-26-29W (Friesen)
3.   Parks Route Inc.
      (a)   Requesting AMM support for upgrades to Hwy #5 improvements by Glenboro
4.   Roblin/Shell River Economic Development
      (a)   Tourist Booth Grant Application – Not Approved
5.   LGD Ad-hoc Committee
      (a)   Request for info re: current agreements, etc.
6.   Manitoba Good Roads Association
      (a)   2009 Annual Competition
7.   Lake of the Prairies Conservation District
      (a)   Copy of status report

#173/09 Shenderevich/Senderewich: WHEREAS an application has been made to subdivide approximately 6.89 acres from Pt NE 24-26-29W, which contains the existing yardsite with residence; AND WHEREAS the government circulation has been completed and Manitoba Intergovernmental Affairs Community Planning Services Report & Recommendation has been received; AND WHEREAS Community Planning recommends approval subject to a conditional use order being obtained for the location of a rural non-farm dwelling within the AG zone; NOW THEREFORE BE IT RESOLVED THAT the RM of Shell River approves of the subdivision application for Pt NE 24-26-29W (Ervin & Norma Friesen) providing all municipal and provincial regulations are complied with. Carried 7/0

COMMITTEES OF COUNCIL:
1.   Environmental Health Services
      (a)   Contract for managing the Roblin/Shell River Waste Disposal Site
2.   Public Works
      (a)   Need to develop written policy for road building; cleaning fence lines and ditches
      (b)   Quote for tearing down San Clara Legion Hall
      (c)   Quotes – removing or burying scrub piles by Bartel’s; raising road – Elm Ave.
      (d)   Plans for Zelena Church – meeting with interested parties?
      (e)   Drainage problems near Makaroff Hall
      (f)    Road issue – south of Cardeager

#174/09 Mohr/Senderewich: BE IT RESOLVED THAT the Reeve and CAO are hereby authorized to sign the agreement with the Town of Roblin and Morris Laviolette to manage the operations of the Roblin/Shell River Waste Disposal Site from May 1, 2009 to April 30, 2010.
Carried 7/0

#175/09 Shenderevich/Lenderbeck: BE IT RESOLVED THAT Council accepts the quote from T & C Trenching and Excavating Ltd. in the amount of $2,073.75 (including GST) to bury scrub piles by Bartel’s. Carried 7/0

BY-LAWS: #4/09 Tax Levy By-law (third reading)

#176/09 Mohr/Senderewich: BE IT RESOLVED THAT By-law #4/09 being the Tax Levy By-law be given third reading; signed and sealed.

                                                         RECORDED VOTE

FOR: Albert Nabe, Gary Buick, Mike Shenderevich, Joseph Senderewich, Jack Lenderbeck, 
           Victor Starchuk, Craig Mohr.

AGAINST: NIL
Carried 7/0

UNFINISHED BUSINESS:
1.  Lagoon use – Septic haulers (draft by-law)
2.   Coffey/Goba road project – written agreement?
3.   Discussion re: Persse Lake – setting up special meeting
4.   Response from Hydro re: staffing of Roblin office

#177/09 Buick/Shenderevich: BE IT RESOLVED THAT we resolve into “Committee of the Whole” under the authority of Section 152 (3) (b) (ii) of The Municipal Act to discuss legal matters; FURTHERMORE THAT all items discussed are confidential. Carried 7/0

#178/09 Buick/Lenderbeck: BE IT RESOLVED THAT the “Committee of the Whole” be adjourned; AND THAT the council resumes the former order of business. Carried 7/0

#179/09 Buick/Starchuk: WHEREAS Section 8.6 of Shell River’s Procedural By-law #8/04 states that the council shall observe a curfew whereby the item on the agenda under discussion four hours after the start of the meeting will be the last item dealt with on that day unless by majority vote the council decides to extend the time of adjournment; AND WHEREAS we have reached that four hour limit on Item #1 New Business; NOW THEREFORE BE IT RESOLVED THAT a ½ hour extension be allowed. Carried 7/0

NEW BUSINESS:
1.   Request to purchase piece of RM land on 13-28-28W (approx. 1.73 acres)
2.   Wish list from Highway 5/Lake of the Prairies Residential Association
3.   Village of Bowsman requesting support to save their last remaining elevator
4.   AMM requesting a list of municipal downloads and unfunded government mandates
5.   Gladys Allen –  Roblin District Cemetery plots
6.   New business inquiry – zoning issues

COMMUNICATIONS/CORRESPONDENCE:
From                                                               Subject
1.   MB Conservation – List of Ongoing & Issued Licences
2.   MB Hydro – Bipole III Open House meetings; Roblin June 16
3.   MARRC – 2008 annual report
4.   AMM – Input requested for 2012 Provincial Police Services Agreement
5.   Kids First Early Learning Centre Inc. – Requesting a resolution of support
6.   The Property Registry – Consumer alert re: tax sale & mortgage sale scams
7.   M. Livingston & R. Tucker – Requesting permission to apply calcium flakes on municipal 
                                                                road in front of Tummel House

#180/09 Starchuk/Lenderbeck: BE IT RESOLVED THAT Council is hereby authorized to attend Manitoba Hydro’s Bipole III Transmission Reliability Project Regional Open House in Roblin on June 16; FURTHERMORE THAT indemnity and expenses be allowed for same. Carried 7/0

#181/09 Buick/Shenderevich: WHEREAS Inglis area residents have never had licenced day care facilities in their community; AND WHEREAS the Kids First Early Learning Centre Inc’s Board of Directors are working on grant applications to help purchase furniture, toys and playground equipment for the centre; AND WHEREAS this project will provide a much needed service to local families; THEREFORE BE IT RESOLVED THAT the RM of Shell River hereby offers a letter of support to the Kids First Early Learning Centre Inc. for its funding application to the Parkland Regional Development Corporation. Carried 7/0

#182/09 Lenderbeck/Mohr: WHEREAS through the municipal dust control program, calcium chloride is applied in the month of June; AND WHEREAS Randy Tucker and Meghan Livingston are getting married at Tummel House on July 4 and would like to have dust control product applied closer to that date; THEREFORE BE IT RESOLVED THAT the Council of the RM of Shell River hereby approves for Randy and Meghan to apply calcium flakes on the municipal road in front of Tummel House at their expense. Carried 7/0

NOTICE OF MOTION:

ADJOURN: #183/09Carried 7/0

Coming Events:
June 10 – Meeting re: Persse Lake, 6:30 PM with all Council and FLIPPR (in RM office)
June 11 & 12 – MB Municipal Users Group AGM in Portage (TL)
June 18 – SAVED meeting in Russell at 7:30 PM (Gary)
June 19 – AMM June District Meeting (we’re hosting with Town & Hillsburg)
June 23 – Council Meeting, 7:30 AM
June 23 – Variation Order Hearing for F. Cross & V. Choptuik, 8-4-39577, 9:30 AM
June 30 – “Meet the Assessor Day” at the Town Office for the general public; 10:00 AM – 2:00 PM