RM OF SHELL RIVER
 March 23

 

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                                RURAL MUNICIPALITY OF SHELL RIVER
                                                                                
Minutes of the regular meeting held in this office March 23, 2010.

PRESENT:  Deputy Reeve – Joe Senderewich (took chair)
                       Councillors –  Gary Buick , Mike Shenderevich ,Jack Lenderbeck, 
                                                Victor Starchuk, Craig Mohr
                       Chief Administrative Officer – Twyla Ludwig

ABSENT:      Reeve – Albert Nabe

CALL TO ORDER: The meeting was called to order at 1:30 PM

ADOPTION OF MINUTES:  Adopt regular minutes of March 9, 2010

#86/10 Starchuk/Buick: BE IT RESOLVED THAT the minutes of the regular meeting held March 9, 2010 be adopted as presented. Carried 6/0

ADOPTION OF AGENDA:  Adopt agenda as presented or amended

#87/10 Mohr/Lenderbeck: BE IT RESOLVED THAT today’s agenda be adopted as amended by: ADDING: Boards & Commissions: 4. Lake of the Prairies Conservation District (b) Appointment for sub-district Assiniboine River North 92A; 3. Roblin Planning District (d) Proposing changes to fee structures; 9. Roblin District Clinic Board Inc. (a) Report on March 23 meeting; 10. Roblin, Shell River , Hillsburg Recreation Commission (a) Report on March 15 meeting; 11. Roblin Vet Services (a) Provincial meeting April 6, Morden; 12. Crocus Trail (a) Report on March 18 AGM. New Business: 7. Municipal General Insurance renewal. Carried 6/0

DELEGATIONS:

HEARINGS:

FINANCES:

Accounts – cheques #13525 to #13566, $58,174.13

Financial Statement to December 31, 2009

#88/10 Lenderbeck/Starchuk: WHEREAS the Finance Committee has reviewed the list of 
accounts; NOW THEREFORE BE IT RESOLVED THAT the accounts are approved for payment 
in the amount of $58,174.13, cheques #13525 to #13566. Carried 6/0

#89/10 Starchuk/Shenderevich: BE IT RESOLVED THAT the financial statement for the 
municipality as prepared by the Chief Administrative Officer to December 31, 2009 be adopted 
as presented. Carried 6/0

REPORTS:
Boards & Commissions:
1.   Roblin & District Chamber of Commerce
      (a)   Report on March 10 meeting
2.   Roblin/Shell River Economic Development Office
      (a)   Letter of support needed for Hometown Manitoba application for joint ext. sign
      (b)   Removal of old (business) signage
3.   Roblin Planning District
      (a)   Update on building issues
      (b)   Summary of comments for Subdivision application (NW ¼ 4-26-28W)
      (c)   Request to start a small business within the RM
      (d)   Proposing changes to fee structures
4.   Lake of the Prairies Conservation District
      (a)   6th Annual Banquet – March 24 @ Roblin Community Centre
      (b)   Appointment for sub-district Assiniboine River North 92A
5.   AMM
      (a)   City of Brandon requests letter from AMM re: reconsideration of Convention locations
      (b)   MOS Draft Agenda for April 14 & 15       
6.   Hudson Bay Route Association
      (a)   Update on memberships, new web page and convention information
7.   SAVED
      (a)   Copy of January 25 minutes
      (b)   Copy of letter to the Premier re: concerns over Bipole III Transmission Routing
8.   Parkland Regional Library
      (a)   Copy of 2009 Audited Financial Statement
9.   Roblin District Clinic Board Inc.
      (a)   Report on March 23 meeting
10. Roblin, Shell River , Hillsburg Recreation Commission
      (a)   Report on March 15 meeting
11. Roblin Vet Services
      (a)   Provincial meeting April 16, Morden
12. Crocus Trail
      (a)   Report on March 18 AGM

#90/10 Buick/Starchuk: WHEREAS the Roblin/Shell River Economic Development Office is 
applying to the Hometown Manitoba Program for a joint exterior sign for the RM of Shell River building; THEREFORE BE IT RESOLVED THAT the CAO is authorized to send a letter of 
support to Hometown Manitoba – Main Street Enhancement Programs. Carried 6/0

#91/10 Mohr/Lenderbeck: WHEREAS an application has been made to subdivide approximately 1.64 acres from Part NW 4-26-28W, currently zoned AG Agricultural General Zone, for the 
purpose of expansion; AND WHEREAS the government circulation has been completed and Manitoba Intergovernmental Affairs Community Planning Services Report & Recommendations 
has been received; AND WHEREAS the approval provided that the subdivision be re-zoned to 
CH Commercial Highway from AG Agricultural General Zone; AND WHEREAS it is our understanding that:

(a)      Land Titles requires a plan of subdivision;

(b)      MTS requires an easement, and;

(c)      MB Conservation (Environment) requires setback distances for the existing septic field;

NOW THEREFORE BE IT RESOLVED THAT the RM of Shell River approves of the subdivision application for Pt NW 4-26-28W providing the property is re-zoned and all stipulations are complied with. #92/10 Buick/Shenderevich: BE IT RESOLVED THAT the RM of Shell River appoint Garth Livingston to represent the municipality on the Lake of the Prairies Conservation District Assiniboine River North 92A sub-district. Carried 6/0

#93/10 Shenderevich/Mohr: BE IT RESOLVED THAT the Rural Municipality of Shell River accepts the Parkland Regional Library’s audited financial statements as prepared by Zaplitny & Zamrykut, Chartered Accountants for the year ended December 31, 2009. Carried 6/0

#94/10 Mohr/Shenderevich: BE IT RESOLVED THAT Councillor Jack Lenderbeck is hereby authorized to attend the Vet Services District Board Meeting in Morden on April 6; FURTHERMORE THAT indemnity and expenses be allowed for same. Carried 6/0

COMMITTEES OF COUNCIL:
1.   Emergency Services
      (a) Confirmation from RM of Calder re: municipal fire protection and emergency services
2.   Wastewater Management
      (a) Lagoon site proposals

BY-LAWS:

UNFINISHED BUSINESS:
1.   Appointment of weed inspectors
2.   Employee matters
3.   Follow-up on request for records regarding septic hauling
4.   Response from Taxervice re: Tax Sale Agreements
5.   Ward boundary review

#95/10  Lenderbeck/Mohr:  WHEREAS municipalities are required to appoint a weed inspector under the authority of Section 11 (1) of the Noxious Weeds Act; THEREFORE BE IT RESOLVED THAT the RM of Shell River forms a Weed Inspection Committee with the following two representatives: Gary Buick and Joe Senderewich. Carried 6/0

#96/10 Shenderevich/Mohr: BE IT RESOLVED THAT we resolve in camera under the authority of Section 152 (3) (b) (ii) of The Municipal Act to discuss employee matters; FURTHERMORE THAT all items discussed are confidential. Carried 6/0

#97/10 Lenderbeck/Mohr: BE IT RESOLVED THAT Council resumes the former order of business. Carried 6/0

NEW BUSINESS:
1.   Revisions to MTS proposed buried cable requests
2.   MVSD 2010 Notice of Tax Requirements - $1,169,477.00
3.   Public Schools Finance Board 2010 Tax Requirements - $92,814.00
4.   Volunteer Week April 18 – 24, 2010
5.   Support requested for annual Farm Safety Day (Grade 5 and 6 students)
6.   Request to support the Lt. Col. WG (Billy) Barker VC Airport in Dauphin
7.   Municipal General Insurance renewal

#98/10 Starchuk/Shenderevich: BE IT RESOLVED THAT the Deputy Reeve and Chief Administrative Officer are hereby authorized to sign the revised MTS Municipal Rights-of-Way application form number 9749509 to:

Ø      place buried cable facilities from an existing splice pit S 17-25-28W to the Mitchell’s East subdivision. Cable to be placed with a wire plow and directional drilled under the road allowances. MTS does propose to place a flush mount cable vault on road allowance adjacent to the property line proposed MTS cabinet and pedestal;

Ø      this revision is to show a change in the location of the proposed MTS cabinet and pedestal

Ø      the reason for the revision is the original location was identified as not being a public reserve. Carried 6/0

  #99/10 Lenderbeck/Mohr: WHEREAS National Volunteer Week is April 18th – 24th; AND WHEREAS this time is set aside to honour and thank the people who donate their time and energy, who give of themselves to better our communities and organizations; AND WHEREAS these volunteers mentor our children, feed our hungry, comfort our lonely, beautify our green spaces, fundraise for our charitable organizations and more; THEREFORE BE IT RESOLVED THAT the Chief Administrative Officer is hereby authorized to co-ordinate an event for 2010 with the Town of Roblin and RM of Hillsburg to recognize the vital contribution our volunteers make to our community and our society as a whole. Carried 6/0

#100/10 Mohr/Starchuk: BE IT RESOLVED THAT the RM of Shell River supports the 2010 Farm Safety Day Camp by providing a donation of $100.00. Carried 6/0

#101/10 Buick/Lenderbeck: BE IT RESOLVED THAT the Chief Administrative Officer is hereby authorized to sign the Municipal General Insurance renewal from HED Insurance and Risk Services. Carried 6/0

COMMUNICATIONS/CORRESPONDENCE:
From                                                                        Subject
1.       Canada Post – 2010 Community Literacy Award
2.       Manitoba Hydro – Notice of changes to meter reading and billing dates
3.       Manitoba Conservation – Alteration of EA Lic. No. 2191 E/Louisiana Pacific

NOTICE OF MOTION:

ADJOURN:

#102/10 Starchuk: BE IT RESOLVED THAT we hereby adjourn at 5:25 PM. Next regular meeting to be held April 13 at 8:30 AM.

Coming Events:
March 24 – LPCD Annual Banquet, Roblin Community Centre – Cocktails @ 6:00 PM, Supper @ 6:30 PM
March 29 – April 1 Employee Holidays (TL)
April 9 & 10 – Hudson Bay Route Association Convention (Albert & Mike)
April 13 – Parks Route AGM in Brandon , Salon B, Ag Extension Centre at 1:00 PM
April 13 – Council meeting at 1:30 PM
April 14 & 15 – Municipal Officials Seminar in Brandon
June 2 to 4 – Employee holidays (DN)