RM OF SHELL RIVER
 Minutes

 



Home June 9 June 23 July 14 July 28 August 11 August 25 Sept 8 September 22 October 13 October 27 November 10 November 20 December 15 December 29 January 12 January 27 February 9 February 23 March 9 March 23 April 13 April 23 May 11

Council meets every second and fourth Tuesday of each month in the Shell River Office Council Chambers, 213 - 2nd Avenue NW, Roblin. Meetings start at 1:30 PM for November to April and at 7:30 AM for May to October. The time changes are to accommodate council members during busy farm seasons (i.e. seeding, haying, harvest). Our latest set of minutes are shown below. If you see anything in them that you would like to comment on, please email us at shellrvr@mts.net. We keep one years minutes on the website. If you need to look for anything further back than that, please stop by the office and we'll be happy to let you look through the minute books.

                                             RURAL MUNICIPALITY OF SHELL RIVER
                                                                              DRAFT

  Minutes of the regular meeting held in this office May 26, 2010.

PRESENT:  Reeve – Albert Nabe
                       Councillors –  Gary Buick , Mike Shenderevich ,
                                               Jack Lenderbeck, Joe Senderewich
                                               Victor Starchuk, Craig Mohr
                       Chief Administrative Officer – Twyla Ludwig

CALL TO ORDER: The meeting was called to order at 7:30 PM

ADOPTION OF MINUTES:  Adopt regular minutes of May 11, 2010

#163/10 Starchuk/Mohr: BE IT RESOLVED THAT the minutes of the regular meeting held May 11, 2010 be adopted as presented. Carried 7/0

ADOPTION OF AGENDA:  Adopt agenda as presented or amended

#164/10 Buick/Senderewich: BE IT RESOLVED THAT today’s agenda be adopted as amended by: ADDING: Boards & Commissions: 5. (c) Report on May 25 meeting; Unfinished Business: 10. Ecological Goods & Services Program; Communications/Correspondence: 5. Roblin & District Lions Club – Cavalcade of Diabetes fundraiser. Carried 7/0

DELEGATIONS:

HEARINGS:   9:00 AM – Financial Plan Public Hearing

FINANCES:

Accounts – cheques #13698 to #13734, $57,096.89.

Financial Statements – January to April 30, 2010

#165/10 Starchuk/Lenderbeck: WHEREAS the Finance Committee has reviewed the list of accounts; NOW THEREFORE BE IT RESOLVED THAT the accounts are approved for payment in the amount of $57,096.89, cheques #13698 to #13734. Carried 7/0

#166/10 Shenderevich/Buick: BE IT RESOLVED THAT the financial statements for the municipality as prepared by the Chief Administrative Officer to January 31, February 28, March 31 and April 30 be adopted as presented. Carried 7/0

#167/10 Buick/Shenderevich: BE IT RESOLVED THAT the Council meeting adjourns to go into the Public Hearing for the 2010 Financial Plan. Carried 7/0

#168/10 Senderewich/Mohr: BE IT RESOLVED THAT the Public Hearing hereby adjourns at 9:25 AM. Carried 7/0

REPORTS:
Boards & Commissions:
1.   Roblin Planning District
      (a)   Report on May 19 meeting
2.   Roblin District Clinic Board Inc.
      (a)   Report on May 18 meeting
3.   AMM
      (a)   2010 June District Meeting, June 10 in Dauphin
4.   Chamber of Commerce
      (a)   Minutes/information package from May 12 meeting
5.   Lake of the Prairies Conservation District
      (a)   Roblin source water protection – private well water testing
      (b)   Big Boggy Creek perched culvert restoration project
      (c)   Report on May 25 meeting
6.   Recreation Commission
      (a)   Pool showers renovation project

#169/10 Starchuk/Lenderbeck: BE IT RESOLVED THAT Council is hereby authorized to attend the AMM June District meeting in Dauphin; FURTHERMORE THAT indemnity and expenses be allowed for same. Carried 7/0

COMMITTEES OF COUNCIL:
1.   Environmental Health Committee
      (a) Minutes from May 18 meeting
2.   Public Works & Equipment
      (a) Scrubbing at the Shell River Metis Centre at Boggy Creek
      (b) Proposed project for 10% funding on PR 484
3.   Emergency Services
      (a) 1986 GMC 4x4 (Quick Response Unit) sold to Grandview Fire & Rescue

#170/10 Starchuk/Senderewich: WHEREAS the RM of Shell River has received a quote from Stantec for drilling, soil testing, fees and disbursements for the proposed wastewater lagoon project; NOW THEREFORE BE IT RESOLVED THAT the Council accepts the quote of $9,000.00; FURTHERMORE THAT the CAO is hereby authorized to sign the Authorization to Proceed on behalf of the municipality. Carried 6/1

#171/10 Senderewich/Buick: WHEREAS Manitoba Infrastructure and Transportation (MIT) will allow municipalities that have entered into a Gravel Road Initiative Agreement to request a grant of up to 10% of the annual value of that agreement for improvements to provincial roads in their jurisdiction; AND WHEREAS the North portion of PR 484 requires a culvert and ditching to prevent the water from running over the road in the spring of every year and during heavy rainfalls; AND WHEREAS the cost for these improvements are estimated to be about $4,700.00; THEREFORE BE IT RESOLVED THAT the RM of Shell River hereby requests the 10% grant to fund the road project for 2010; FURTHERMORE THAT the work will proceed as soon as funding approval is received. Carried 7/0

BY-LAWS:
#3/10 – borrowing by-law, first reading
#4/10 – tax levy by-law, first reading

#172/10 Mohr/Lenderbeck: BE IT RESOLVED THAT By-law #3/10 to provide for the expenditure and borrowing of funds for the construction of a wastewater lagoon is hereby given first reading.
Carried 6/1

#173/10 Starchuk/Lenderbeck: BE IT RESOLVED THAT By-law #4/10 being the Tax Levy By-law is hereby given first reading. Carried 7/0

UNFINISHED BUSINESS:
1.   Donation request from Keystone Pioneer Museum
2.   RM of Hillsburg fire protection agreement
3.   Responses from Premier Selinger and Minister Wowchuk re: Bipole III
4.   Update on Economic Development project
5.   Dust control
6.   Fee Proposal for San Clara Shop Structural Review
7.   Animal control complaint
8.   Possible salvage items from Tax Sale Property
9.   Cross-Knight’s Development Agreement
10. Ecological Goods & Services Program

#174/10 Mohr/Shenderevich: BE IT RESOLVED THAT the RM of Shell River hereby supports the Keystone Pioneer Museum by providing a donation of $500.00 for 2010. Carried 7/0

#175/10 Starchuk/Mohr: BE IT RESOLVED THAT we hereby accept the quote from D.M. Eddie Engineering to provide a Structural Engineering review of the Manitoba Infrastructure and Transportation – Department of Highways shop located in San Clara, Plan #2022 in the original NE 1-29-29W; estimated engineering and reporting costs will be approximately $1,950.00 plus tax; FURTHERMORE THAT the Chief Administrative Officer is hereby authorized to complete the necessary forms on behalf of the RM of Shell River. Carried 7/0

NEW BUSINESS:
1.   Airport Reserve Fund
2.   2010 Tax Sale
3.   Donation request from Community Help Centre
4.   Municipal Accounting course
5.   MMAA workshop on council orientation, Sept. 9 in Brandon
6.   MB Municipal User Group AGM and Conference in Portage , June 10 & 11
7.   Employee matters

#176/10 Mohr/Lenderbeck: WHEREAS The Municipal Act allows a municipality to establish reserve funds for any general or specific purpose; AND WHE    REAS an Airport Reserve for the RM of Shell River was established in by By-law #1/09; AND WHEREAS it is deemed to be in the best interest of the municipality to augment this reserve fund; THEREFORE BE IT RESOLVED THAT the RM of Shell River shall levy a general rate of 0.185 mills on the dollar for all rateable property in the municipality to augment the Airport Reserve Fund for 2010. Carried 7/0

#177/10 Senderewich/Mohr: WHEREAS Subsection 365 (2) of The Municipal Act reads as follows:
        “The Council may in any year designate the immediately preceding year
        or ant earlier year for which properties the taxes in respect of which are 
        in arrears for the year must be offered for sale by auction to recover the 
        tax arrears and costs.”;

THEREFORE BE IT RESOLVED THAT the designated year for tax sale is 2009; AND FURTHERMORE THAT any property with arrears from 2008 or older will be sold by public auction to the highest bidder. Carried 6/1

#178/10 Buick/Shenderevich: WHEREAS TAXervice manages property tax sales for Manitoba municipalities; AND WHEREAS The Municipal Act allows municipalities to recover their costs associated with outsourcing the tax sale process; AND WHEREAS the tax sale process is very time-consuming and cumbersome with strict Land Titles requirements; THEREFORE BE IT RESOLVED THAT the Chief Administrative Officer is hereby authorized to complete the necessary documents to appoint TAXervice to conduct this year’s tax sale for the RM of Shell River. Carried 7/0

#179/10 Lenderbeck/Mohr: BE IT RESOLVED THAT the RM of Shell River hereby supports the Roblin & District Community Help Centre by providing a donation of $775.00 for 2010. Carried 7/0

#180/10 Buick/Senderewich: WHEREAS the Municipal Accounting is being offered by the University of Manitoba September 13, 2010 to February 18, 2011 as part of the certificate program with approximately three one-day tutorials; NOW THEREFORE BE IT RESOLVED THAT the $550.00 registration fee for J. Neuhofer is hereby authorized; FURTHERMORE THAT expenses be allowed for attending the tutorials in Brandon. Carried 7/0

#181/10 Shenderevich/Lenderbeck: WHEREAS the Local Government course is being offered through the University of Alberta from September to December; AND WHEREAS this is one of the courses required as part of the CMMA certificate program through the University of Manitoba; NOW THEREFORE BE IT RESOLVED THAT the registration fee for J. Neuhofer is hereby authorized. Carried 7/0

#182/10 Starchuk/Senderewich: BE IT RESOLVED THAT Jennifer Neuhofer is hereby authorized to attend the Manitoba Municipal User Group Annual General Meeting and Conference in Portage la Prairie on June 10 & 11; FURTHERMORE THAT indemnity and expenses be allowed for same. Carried 7/0

COMMUNICATIONS/CORRESPONDENCE:
From                                                                        Subject
1.       MB Infrastructure & Transportation – Public meetings re: bus services
2.       Canadian Cancer Society – Municipal public health initiatives
3.       Rainmaker Lessons – Speaker series
4.       MARRC – 2009 Annual Report
5.       Roblin & District Lions Club – Cavalcade of Diabetes fundraiser

#183/10 Buick/Shenderevich: BE IT RESOLVED THAT two representatives are hereby authorized to attend MIT’s workshop regarding bus services in Swan River on June 9/10; FURTHERMORE THAT indemnity and expenses be allowed for same. Carried 7/0

#184/10 Buick/Shenderevich: BE IT RESOLVED THAT we resolve to go “in camera” under the authority of Section 152 (3) (b) (ii) of The Municipal Act to discuss employee matters; FURTHERMORE THAT all items discussed are confidential. Carried 7/0

#185/10 Senderewich/Mohr: BE IT RESOLVED THAT the “in camera” session be adjourned and the council meeting be re-opened to the public. Carried 7/0

#186/10 Starchuk/Lenderbeck: BE IT RESOLVED THAT J. Neuhofer be appointed as Acting Chief Administrative Officer for the period May 29, 2010 until such time as the Council hires a replacement for the position of Chief Administrative Officer. Carried 7/0

NOTICE OF MOTION:

ADJOURN: #187/10 Starchuk: BE IT RESOLVED THAT we hereby adjourn at 1:35 PM; next regular meeting to be held June 8, 2010 at 7:30 AM. Carried 7/0

Coming Events:
June 2 to 4 – Employee holidays (DN)
June 10 – AMM June District Meeting in Dauphin
June 10 & 11 – MMUG AGM & Conference in Portage
June 22 – 25 – Employee holidays (DB)
July 2 – Employee holidays (JN)
July 9 – 23 – Employee holidays (MT)
August 5 & 6 – Employee holidays (DB)
August 6 & 9 – Employee holidays (JN) (tentative)
August 16 – 20 – Employee holidays (JN)
August 30 to September 3 – Employee holidays (JN)