RM OF SHELL RIVER
 July 14

 

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                                            RURAL MUNICIPALITY OF SHELL RIVER

Minutes of the regular meeting held in this office July 14, 2009

PRESENT:  Reeve – Albert Nabe
                       Councillors –  Gary Buick, Mike Shenderevich,
                                               Joe Senderewich, Jack Lenderbeck,
                                               Victor Starchuk, Craig Mohr
                       Chief Administrative Officer – Twyla Ludwig
 
CALL TO ORDER: The meeting was called to order at 7:30 AM

ADOPTION OF MINUTES:   Adopt regular meeting minutes of June 23
                                                   Adopt minutes of Cross/Choptuik Variation Order

#196/09 Starchuk/Mohr: BE IT RESOLVED THAT the minutes of the regular meeting held June 23, 2009 be adopted as presented. Carried 7/0

ADOPTION OF AGENDA:  Adopt agenda as presented or amended

#197/09 Shenderevich/Senderewich: BE IT RESOLVED THAT the minutes of Variation Order Hearing V-1-09 held June 23, 2009 be adopted as presented. Carried 7/0

#198/09 Lenderbeck/Mohr: BE IT RESOLVED THAT today’s agenda be adopted as amended by: ADDING: Financial statements to June 30; Boards & Commissions:  5. Roblin & District Clinic Board (a) Report from June 29 Medical Clinic Management Committee meeting; Committees of Council: 2. (b) Gravel checker pay rates & mileage; New Business: 6. Contract for accepting Electronic Bill Payments. Carried 7/0

DELEGATIONS:   9:30 AM – Eric Busch, Lake of the Prairies Conservation District

HEARINGS:

FINANCES:
    Accounts – cheques #12731 to #12795; $65,139.75 (cheques #12714 & #12722 are void)
    
    Financial Statement to June 30

#199/09 Starchuk/Lenderbeck: WHEREAS the Finance Committee has reviewed the list of accounts; NOW THEREFORE BE IT RESOLVED THAT the accounts are approved for payment in the amount of $65,139.75, cheques #12731 to #12795, (cheques(s) #12714 & #12722 are void). Carried 7/0

REPORTS:
Boards & Commissions:
1.   Chamber of Commerce
      (a)   Report on July 8 meeting
      (b)   Fair parade on August 15 at 10:00 AM
2.  Lake of the Prairies Conservation District
      (a)   Report on July 9 meeting
      (b)   Reminder to have project proposal before Aug. 15
3.   Roblin & District Veterinary Services Board
      (a)   Audited Financial Statements to Dec. 31, 2008
4.   Roblin Planning District
      (a)   Update on Development Officer position
      (b)   Report on June 26 meeting
      (c)   Lot 34 of Plan 44338 (Cupar’s Creek); issues with lane, trees, rock, etc.
5.   Roblin & District Clinic Board Inc.
      (a)   Report from June 29 Medical Clinic Management Committee meeting

#200/09 Lenderbeck/Mohr: BE IT RESOLVED THAT the Rural Municipality of Shell River accepts the Roblin & District Veterinary Services Board’s audited financial statements as prepared by Sensus for the year ended December 31, 2008. Carried 7/0

COMMITTEES OF COUNCIL:
1.   Emergency Measures
      (a)   Member advisory from AMM re: Disaster Financial Assistance
      (b)   Emergency Measures Co-ordinator position
2.   Public Works & Equipment
      (a)   Update on projects
      (b)   Gravel checker pay rates & mileage

#201/09 Buick/Shenderevich: WHEREAS an application for an approach on SE 15-27-28W has been received by Kelly Marteniuk and the application fee paid; AND WHEREAS a municipal representative has viewed the area and determined site visibility is good and a culvert is not required; THEREFORE BE IT RESOLVED THAT the Council of the RM of Shell River approves of the said approach installation at the owner’s expense. Carried 7/0

#202/09 Senderewich/Buick: WHEREAS an application for an approach on SW 8-28-29W has been received by George Halirewich for Grant Halirewich and the application fee paid; AND WHEREAS a municipal representative has viewed the area; THEREFORE BE IT RESOLVED THAT the Council of the RM of Shell River approves of the said approach installation at the owner’s expense. Carried 7/0

#203/09 Mohr/Lenderbeck: BE IT RESOLVED THAT the rate of pay for gravel checking be $9.00 per hour and $0.40 cents per kilometer. Carried 7/0

BY-LAWS:

UNFINISHED BUSINESS:
1.   Promotional items/events for 125th?
2.   Report from July 8 meeting with Shellmouth-Boulton
3.   Update on legal matters
4.   Water level impacting Road 168W (west of 18-29-28W)
5.   Quote for demolition of San Clara Legion Hall
6.   Follow-up to delegation
7.   CUPW requesting support to save public post offices and rural delivery
8.   Hometown Manitoba Grant clarification

#204/09 Senderewich/Mohr: BE IT RESOLVED THAT the following be appointed to a Wastewater Management Committee to discuss further options for an additional lagoon for the RM: Craig Mohr, Jack Lenderbeck, Victor Starchuk and Mike Shenderevich. Carried 7/0

#205/09 Buick/Shenderevich: BE IT RESOLVED THAT we resolve into “Committee of the Whole” under the authority of Section 152 (3) (b) (iv) of The Municipal Act to discuss legal matters; FURTHERMORE THAT all items discussed are confidential. Carried 7/0

#206/09 Senderewich/Lenderbeck: BE IT RESOLVED THAT the “Committee of the Whole” be adjourned; AND THAT the council resumes the former order of business. Carried 7/0

#207/09 Mohr/Starchuk: BE IT RESOLVED THAT Council accepts the quote from Trisum Logging in the amount of $4,011.00 (includes GST) to demolish the San Clara Legion Hall.
Carried 7/0

#208/09 Shenderevich/Senderewich: WHEREAS the report of the Canada Post Corporation Strategic Review (CPCSR) recommends that the current moratorium on post office closures in rural and small towns be replaced with a mechanism involving new rules and procedures, including the ability to replace public post offices with private outlets; AND WHEREAS the report also recommends that rural mailbox delivery be reconsidered; AND WHEREAS the report proposes that Canada Post’s highly inadequate community consultation process be used when closing or “rationalizing” a post office/outlet and that a similar process be used when replacing rural mailbox delivery with delivery to a community box, green box or post office; THEREFORE BE IT RESOLVED THAT the Rural Municipality of Shell River write to Rob Merrifield, the Minister responsible for Canada Post, and request that the government preserve public postal service and jobs in our community by rejecting CPCSR recommendations that would:

1.   Put an end to the moratorium on post office closures in rural and small towns and give Canada Post the flexibility to close post offices covered by the current moratorium or convert these public post offices to private outlets.

2.   Cut delivery to rural mailboxes without exploring all options or properly consulting with residents or the representatives of rural delivery network.

BE IT FURTHER RESOLVED THAT we request that Minister Merrifield consult with the public, postal unions and other major stakeholders to develop a uniform and democratic process for making fundamental changes to Canada Post’s retail and delivery network. Carried 7/0

#209/09 Buick/Senderewich: BE IT RESOLVED THAT we resolve into “Committee of the Whole” under the authority of Section 152 (3) (b) (iv) of The Municipal Act to discuss legal matters; FURTHERMORE THAT all items discussed are confidential. Carried 7/0

#210/09 Lenderbeck/Mohr: BE IT RESOLVED THAT the “Committee of the Whole” be adjourned; AND THAT the Council resumes the former order of business. Carried 7/0

#211/09 Starchuk/Senderewich: WHEREAS Section 8.6 of Shell River’s Procedural By-law #9/07 states that the council shall observe a curfew whereby the item on the agenda under discussion four hours after the start of the meeting will be the last item dealt with on that day unless by majority vote the council decides to extend the time of adjournment; AND WHEREAS we have reached that four hour limit on Item #4, New Business; NOW THEREFORE BE IT RESOLVED THAT a ˝ hour extension be allowed. Carried 7/0

NEW BUSINESS:
1.   Setting Tax Sale date (December 15)
2.   Tax sale issues
3.   MVSD wants to discuss education funding/budgets with RM’s
4.   Eco-Centre promotions
5.   Parkland Crop Diversification Annual Field Day July 22
6.   Contract for accepting Electronic Bill Payments

#212/09 Starchuk/Mohr: BE IT RESOLVED THAT the Reeve and CAO are hereby authorized to sign the agreement with Central 1 Credit Union for accepting Electronic Bill Payments. Carried 7/0

#213/09 Mohr/Starchuk: BE IT RESOLVED THAT the discount for early payment on current taxes be extended to August 15, 2009. Carried 7/0

COMMUNICATIONS/CORRESPONDENCE:
From                                                                        Subject
1.   Community Planning - 2010 Board of Revision
2.   GX94 - Advertising packages for Jesmer concert
3.   Minister of IAF - VLT Revenue
4.   Hayhurst Elias Dudek -  Top 10 Liability Related Questions for RM’s
5.   Western Canadian Holistic Management Conf. - Opportunity for sponsorship
6.   Manitoba Hydro - Survey of natural gas transmission pipeline
7.   I-Netlink - 1st anniversary payment of 2% Economic Dev. Prog.

#214/09 Buick/Shenderevich: BE IT RESOLVED THAT we hereby provide a donation of $50.00 to the Roblin Elementary School Playground. Carried 7/0

NOTICE OF MOTION:

ADJOURN: #215/09Carried 7/0

Coming Events:
July 16 – FLIPPR Conditional Use Hearing at 9:30 AM
July 28 – Council meeting at 7:30 AM
August 15 – Fair parade (Albert)