Council meets every second and fourth Tuesday of each month in the Shell River Office Council Chambers, 213 - 2nd Avenue NW, Roblin.
Meetings start at 1:30 PM for November to April and at 7:30 AM for May to October. The time changes are to accommodate council members during busy farm seasons (i.e. seeding, haying,
harvest). Our latest set of minutes are shown below. If you see anything in them that you would like to comment on, please email us at
shellrvr@mts.net.
We keep one years minutes on the website. If you need to look for anything
further back than that, please stop by the office and we'll be happy to let you
look through the minute books.
RURAL
MUNICIPALITY OF
SHELL
RIVER
Minutes of the regular meeting held
in this office February 22, 2011
PRESENT:
Chair Deputy Reeve – Joe
Senderewich
Reeve - Albert Nabe (1:47- 3:55 PM by phone)
Councilors
- Jack Lenderbeck, Craig Mohr, Doug Cranwell
Chief Administrative Officer – Dione Cherneski
ABSENT: Louise Smigelsky (out of town)
CALL
TO ORDER: Meeting
called to order at 1:30 PM.
MINUTES:
#62-11 held
February 8, 2011 be adopted as presented. Carried 4/0
ADOPTION OF AGENDA:
#63-11 Lenderbeck/Mohr: BE
IT RESOLVED THAT today’s agenda be adopted as amended by: Moving “In Camera” before the Reports and Adding:
Boards &
Commissions: 4.Roblin/Shell River Economic Development (b) (ii)
Community Event Status (f) Recommendation of Committee re: Term Position 6. Roblin Planning
District (c) Follow up to Conditional Use Hearings C-07-2011-182 & C-08-2011-182
9. S.A.V.E.D. (a) Mar.4, 2010 AGM Minutes. Carried 4/0
FINANCES:
Accounts
Payable
#64-11 Cranwell/Lenderbeck:
WHEREAS the
Finance Committee has reviewed the
list of accounts; NOW THEREFORE BE IT RESOLVED THAT the accounts are
approved for payment in the amount of $42,718.92, cheques #14519 to #14548. Carried 4/0
Unaudited Financial Statement to
January 31, 2011
#65-11
Lenderbeck/Cranwell: BE IT
RESOLVED THAT the unaudited financial
statements dated December 31, 2010, be adopted as
presented. Carried 4/0
IN
CAMERA:
1.
Legal Issues
2.
EDO
Personnel
#66-11
Mohr/Lenderbeck: BE IT RESOLVED
THAT we resolve into “Committee of the Whole” under the authority of
Section 152 (3) (b) (ii) and (iv) of The
Municipal Act; FURTHERMORE THAT all
items discussed are confidential.
Carried 4/0
#67-11
Cranwell/Mohr:
BE IT RESOLVED THAT Council resumes the former order of business, time being 1:56 PM.
Carried
5/0
DELEGATIONS
& HEARINGS:
#68-11
Mohr/Lenderbeck: BE IT RESOLVED THAT the Council meeting adjourns to go into the Public Hearings for Conditional Use C-07-2011-182 and
Conditional Use
C-08-2011-182. Carried 5/0
REPORTS:
Boards
& Commissions:
1.
Legislative & Finance
(a) Request for Deficit
(b) 2011 Budget Process
2.
AMM
(a) 7th
Annual Municipal Excellence Award
(b)
Municipal
Bridge
Renewal Program
3.
Soil Conservation District
(a) Appointment to Board
4.
Roblin/Shell River Economic
Development
(a) Feb.10 Agenda;
Jan.13 Minutes; EDO Report; Other info.
(b) Hall Rent for Roblin
Cultural Awareness Initiative
(b) (ii) Community Event Status
(c) Request for
Interim Funds re 2011 Operating Budget
(d) Winter 2011 Skills
Training
(e) Feb.16 Bug Chucker
Cup Meeting Report; Feb.2 Minutes
(f) Recommendation
of Committee re Term Position
5.
Roblin District Handivan Committee
(a) 2010 Audited
Financial Statements
6.
Roblin Planning District
(a) Report on Feb.17
Meeting; Jan.27 Minutes; 2011 Building Permits;
Financial Report
(b) 2011 Operating
Budget
(c) Follow up to
Conditional Use Hearings C-07-2011-182 &
C-08-2011-182
7.
Chamber of Commerce
(a) Jan.12 Minutes;
Feb.9 Office Manager’s Update; Monthly Financial
Statement
8.
Recreation Commission
(a) Report on Feb.21
Meeting
9.
S.A.V.E.D
(a) Mar. 4, 2010 AGM
Minutes
#70-11
Lenderbeck/Mohr: WHEREAS Section
165(1) of The Municipal Act requires council to advise the minister in writing when it is determined that the
expenditure are likely to exceed the revenue and transfers provided for in
its
budget; AND WHEREAS consideration for
recovery of an operating deficit
includes:
THEREFORE
BE IT RESOLVED THAT
the RM of Shell River hereby requests
approval from the minister for an anticipated deficiency to be recovered by levy
in future years. Carried 5/0
#71-11
Mohr/Lenderbeck: WHEREAS the
Roblin/Shell River Economic Development Office was successful in receiving funding from the Welcoming Communities
Program to promote multiculturalism within the community of Roblin; AND
WHEREAS one of the events planned includes the use of the Community Centre
on March 18 & 19, 2011; AND
WHEREAS the ED Office has
requested a donation from the Town in the form of free rent for this event; AND
WHEREAS the Town feels that Roblin’s “Folklorama” will help to raise
awareness of the many cultures that are present within our community, and that
cost for the Community Centre, $500 plus GST, should be cost-shared between the
Town of Roblin and RM’s of Shell River and Hillsburg; THEREFORE
BE IT RESOLVED
THAT the RM of Shell River agrees
to cost-share the rent of the Community Centre to a maximum of $250.00 plus GST.
Carried 5/0
#72-11 Cranwell/Mohr:
WHEREAS the Economic Development Office is hosting a
multiculturalism Folklorama on March 19, 2011; AND WHEREAS this event has activities for the entire community to
enjoy; NOW THEREFORE BE IT RESOLVED THAT
Council of the RM of Shell River declares the multiculturalism folklorama a
“Community Event” and supports the granting of a ‘Community Event Liquor
Permit’ by M.L.C.C. for this event. Carried 5/0
#73-11
Mohr/Lenderbeck: BE IT RESOLVED
THAT the Council of the RM of Shell
River approve interim funds for the Roblin/Shell River Economic Development
Office
of $18,000.00 being 50% of the allocated 2011 operating budget. Carried 5/0
#74-11
Mohr/Cranwell:
BE IT RESOLVED THAT Council of the RM of Shell River
accepts the recommendation of the EDO Committee to hire Kimberly Liske. Carried 5/0
#75-11
Cranwell/Lenderbeck:
BE IT RESOLVED THAT the Roblin District Handivan Committee’s audited Financial Statements for December 31, 2010 as prepared
by Sensus Partnership of Chartered Accountants be accepted as presented. Carried 5/0
#76-11
Mohr/Lenderbeck: BE IT RESOLVED THAT the Rural Municipality of Shell
River approves of the Roblin Planning District’s 2011 budget in the amount
of
$52,450.00; AND THAT payment for
Shell
River
’s portion in the amount of $8,679.90 be approved for payment. Carried 5/0
#77-11
Mohr/Cranwell: WHEREAS Conditional
Use C-07-2011-182 is requested to
allow for the construction of a 250’ guyed tower for broadband internet
services on
SE 22-28-28; THEREFORE BE IT RESOLVED THAT Council approves of Conditional Use
C-07-2011-182; FURTHERMORE THAT all
other necessary municipal and provincial government regulations must be approved
and complied with. Carried 4/0
#78-11
Lenderbeck/Cranwell: WHEREAS Conditional
Use C-08-2011-182 is
requested to allow for the construction of a 250’ guyed tower for broadband
internet
services on SE 36-29-29; THEREFORE BE IT
RESOLVED THAT Council approves of Conditional Use C-08-2011-182; FURTHERMORE
THAT all other necessary municipal and provincial government regulations must be approved and complied
with. Carried 5/0
Committees
of Council:
1. Public
Works and Equipment
(a)
Green Team 2011 Funding Application
(b)
Mowing in
Duck
Mountain
(c) Condition of PR 583
2. Policy
& Personnel
(a)
MMAA Graduation Banquet Ticket
(b)
Seasonal Employees
3. Emergency
Measures
(a) Fire
Commissioner’s Office-Meeting re Mutual Aid,
Liabilities–7:30 PM Mar.15 @Dauphin
(b) MEM Course-February 26 & 27, 2011 @ Minitonas
(c) Invoice
to Install and Connect Emergency Siren
4.
Weed Control
(a) Reporting of
Municipal Weed Inspectors
#79-11
#80-11
Cranwell/Mohr: WHEREAS Administrative
Assistant, Jennifer Neuhofer, is a
potential graduate of the Certificate Course in Municipal Administration; AND
WHEREAS in conjunction with the Annual Conference, the MMAA hosts a
graduation
banquet in honor of the graduates; AND
WHEREAS graduates are provided with a
complimentary ticket for the banquet but are also welcome to bring escorts at a
cost of
$50.00 per ticket; THEREFORE BE IT RESOLVED THAT the RM of Shell River
purchase one extra banquet ticket for J. Neuhofer’s escort.
Carried 5/0
#81-11
Mohr/Lenderbeck:
BE IT RESOLVED THAT all members of council and CAO
be authorized to attend the Office of the Fire Commissioner’s meeting
regarding mutual aid and liabilities on Tuesday, March 15, 2011 at 7:30 PM,
Lion’s Den in Credit Union Place in Dauphin; AND
FURTHER BE IT RESOLVED THAT expenses for same be allowed.
Carried 4/0
#82-11
Cranwell/Lenderbeck:
BE IT RESOLVED THAT Council of the RM of Shell
River approve payment to the Town of
Roblin
for Invoice No. 2010-183G in the amount of $903.40 being 37% of Ruedi Zahnd’s invoice to install wire and connect the
emergency siren. Carried 4/0
BY-LAWS:
By-Law
1-11 For
Closing a Portion of a Public Reserve in Plan 2715 DLTO (MRH)
(Public
Hearing Scheduled for March 8 @ 1:00 PM)
UNFINISHED
BUSINESS:
1. EDO 2011
Budget/Year-End Date
2. Grant-in-Aid
– 2011/12 for San Clara
#83-11 Mohr/Lenderbeck:
Council of the RM of
Shell River request funding from MIT
under its Grant-In-Aid Program for: (1) 1 km. of Dust Control for LUD of San
Clara;
AND FURTHERMORE BE IT RESOLVED THAT a detailed estimate be submitted
by March 18, 2011. Carried 4/0
NEW
BUSINESS:
1. Tax
Sale
Date-Tuesday, November 8, 2011 @ 10:00
AM
2.
(i) Tenders for Gravel
(ii) Gravel Pits at SE 21-26-29 and SW 22-26-29 (Ian Livingston).
3.
Parkland
Humane Society/Subsidized Canine and Feline Spay and Neuter Program.
4. Junior Achievement/Request for Support re
Roblin
Elementary School
Grade 3
and 4 Students.
5. MMAA
Course/The Plain Language Approach to Writing.
6.
Roblin/Shell River Fire & Rescue/2011 Proposed Budget.
7.
Asessippi Ski Area & Resort/Sponsorship
Opportunity
Kickin’ It for Kids!
#84-11
Cranwell/Mohr:
BE IT RESOLVED THAT the 2011
Tax Sale, in accordance with Section 363(1) of The Municipal Act, “costs” shall be the actual costs paid or
payable by the municipality for each parcel listed for the sale plus an
administration fee of $50.00 as set forth in Manitoba Regulation 50/97; AND
FURTHER BE IT RESOLVED THAT the tax sale date be set as November 8, 2011 at
10:00 AM in the RM of Shell River Council Chambers.
Carried 4/0
#85-11 Cranwell/Mohr:
BE IT RESOLVED THAT CAO Dione Cherneski be authorized to attend the MMAA Seminar The Plain
Language Approach to Writing in
Brandon
on May 27, 2011; AND FURTHER THAT
expenses for same be allowed. Carried 4/0
#86-11 Lenderbeck/Mohr:
BE IT RESOLVED THAT the Rural Municipality of Shell River approves of the 2011 operating
budget of $117,400.00 as presented by the Roblin/Shell River Fire & Rescue; AND
THAT payment for
Shell
River
’s share of $47,848.00 is authorized as follows:
By March 31, 2011 $23,924.00
By July 1, 2011
$23,924.00
Carried 4/0
COMMUNICATIONS/CORRESPONDENCE:
From Subject
1. Clinton
Ekdahl
Day of the Honey Bee 2011
2. Betty
Albert
son
Request to Purchase 36-29-28W
3. Janet
Reichert1
1st Annual Renewable Energy Forum & Biomass
Workshop and Tour-Mar.8 & 9
@
Brandon
4. PCDF
2010 Annual Report
NOTICE OF MOTION:
ADJOURN:
#87-11
Mohr: BE IT RESOLVED THAT we
hereby adjourn at 4:48 PM, with the next regular meeting to be held March 8,
2011 at 1:30 PM.
Coming Events:
February
24 – 2011 Parkland District Municipal Bonspiel @ 8:30 AM
(Gilbert
Plains)
February
28 – Employee Start Date (MH)
March
8 – Public Hearing re: By-Law No. 1-11 @ 1:00 PM
March
8 – Council Meeting 1:30 PM
March
9-11 – 2011
Manitoba
Planning Conference @
Winnipeg
March 11 – Employee
Holiday
(DC)
