RURAL MUNICIPALITY OF
SHELL
RIVER
Minutes of
the regular meeting held in this office October 27, 2009.
PRESENT:
Reeve –
Albert
Nabe
Councillors –
Gary
Buick
,
Mike
Shenderevich
,
Joe Senderewich, Jack
Lenderbeck,
Victor Starchuk, Craig
Mohr
Chief
Administrative Officer – Twyla Ludwig
CALL
TO ORDER: The
meeting was called to order at 7:35 AM
ADOPTION OF MINUTES:
Adopt regular meeting minutes of
October 13
#302/09 Starchuk/Mohr: BE IT RESOLVED THAT the minutes of the
regular meeting held Oct. 13/09 be adopted as presented.
Carried 7/0
ADOPTION OF AGENDA: Adopt
agenda as presented or amended
#303/09 Shenderevich/Senderewich: BE IT RESOLVED THAT
today’s agenda be adopted as amended by: ADDING: Boards & Commissions: 8. SAVED (a) Report on Oct. 15 meeting; Committees
of Council: 4. Animal Control (a) Update on policy; Unfinished
Business: 6. Annexation Update; New
Business: 8. Road naming.
Carried 7/0
DELEGATIONS:
HEARINGS:
FINANCES:
Accounts – cheques #13073 to #13114,
$77,493.06
2008 Audited Financial Statement
Financial Statement to September 30
#304/09 Lenderbeck/Starchuk:
WHEREAS the Finance Committee has reviewed the list of accounts; NOW THEREFORE
BE IT RESOLVED THAT the accounts are approved for payment in the amount of
$77,493.06, cheques #13073 to #13114.
Carried
7/0
#305/09 Starchuk/Senderewich: BE IT
RESOLVED THAT the Rural Municipality of Shell River accepts the RM’s audited
financial statement as prepared by Sensus for January 1 to December 31, 2008.
Carried
7/0
#306/09 Lenderbeck/Senderewich: BE
IT RESOLVED THAT the financial statement for the municipality as prepared by the
Chief Administrative Officer to Sept. 30/09 be adopted as presented. Carried
7/0
REPORTS:
Boards
& Commissions:
1. Chamber of Commerce
(a) Report on Oct. 14 meeting
2.
Lake
of the Prairies Conservation District
(a) Report
on Oct. 15 meeting
3. Recreation Commission
(a) 2009-2010
budget
(b) Report
on Oct. 20 meeting
(c) 2008
Audited Financial Statement
4. Roblin/Shell River Economic
Development
(a)
EDO
Report from Oct. 13 meeting
5.
Parkland
Regional Library
(a) Report
on Oct. 19 meeting
6.
Parkland
Telecommunication Network (PTN)
(a) New
money allocated for private industry only
7. Roblin Planning
District
(a) McKenzie
subdivision application NE 19-27-28W
8. SAVED
(a) Report
on Oct. 15
meeting
#307/09 Shenderevich/Senderewich: WHEREAS the Roblin,
Shell
River
, Hillsburg Recreation Commission’s 2009 – 2010 operating budget has been
received and reviewed; NOW THEREFORE BE IT RESOLVED THAT the Commission’s
operating budget for
Jan. 1 – Sept. 30 of $355,819.75
and Oct. 1 – Dec. 31 of $94,294.61 be contribution of $76,748.74 be approved
subject to:
·
The Town of
Roblin
and
RM
of
Hillsburg
approving the operating budget and paying their respective municipal
contributions based on the funding formula (Town 50.48% & Hillsburg 11.72%).
Carried 7/0
#308/09 Starchuk/Mohr: BE IT RESOLVED THAT the Rural
Municipality of Shell River accepts the Roblin,
Shell
River
, Hillsburg Recreation Commission’s audited financial statement as prepared by
Sensus for January 1 to December 31, 2008.
Carried 7/0
#309/09 Senderewich/Mohr: WHEREAS the Roblin, Shell River,
Hillsburg Recreation Commission’s 2009/2010 capital budget has been received
and reviewed; AND WHEREAS the three member municipalities met on October 20 to
discuss the proposed budget; NOW THEREFORE BE IT RESOLVED THAT the
Commissions’ capital budget of $124,000 less grants and surplus of $102,295,
net $21,705 be accepted and that the Rural Municipality of Shell River’s
37.80%* municipal contribution of $8,204.49 be approved subject to:
·
The Town of
Roblin
and
RM
of
Hillsburg
approving the capital budget, and paying their respective municipal
contributions based on the funding formula (Town 50.48% & Hillsburg 11.72%;
and
·
All municipal contributions being adjusted accordingly
to reflect any grant funding or donations received by the Commission towards the
2010 capital items.
·
Any 2008 – 2009 surplus funds be applied to the 2009
– 2010 budget.
Carried 7/0
#310/09
Senderewich/Buick: WHEREAS Application #4-182-09-3631 has been made to
subdivide approximately 10 acres from Part NE 19-27-28W, currently being used
for agricultural purposes, for a non-farm dwelling site; AND WHEREAS the
government circulation has been completed and Manitoba Intergovernmental Affairs
Community Planning Services Report & Recommendations has been received; AND
WHEREAS Land Titles indicates that a legal description is acceptable; AND
WHEREAS Manitoba Hydro and MTS indicated that a joint easement is required; AND
WHEREAS Community Planning recommends approval subject to a Conditional Use
Order being obtained for the location of a rural non-farm dwelling within the
“AG” zone; NOW THEREFORE BE IT RESOLVED THAT the RM of Shell River approves
of the subdivision application for
Pt
NE
19-27-28W (McKenzie) providing all
municipal and provincial regulations are complied with.
Carried 7/0
COMMITTEES OF COUNCIL:
1. Emergency Measures
(a) Pandemic
Plan Component
(b) Reviewing
annual levies for fire service contracts
2. Public Works & Equipment
(a) Update:
MTS cable project, drainage projects, temporary shop rental, etc.
3. Wastewater Management
Committee
(a) Site
options?
4. Animal Control
(a) Update
on Policy
#311/09
Lenderbeck/Senderewich: WHEREAS PR 484 is a provincial gravel road; AND
WHEREAS water runs over PR 484 on Road 171W (on the west side of
Section 3-28-29W) every spring causing a traffic hazard and
requiring extra maintenance; THEREFORE BE IT RESOLVED THAT the RM of Shell River
requests Manitoba Infrastructure and Transportation to have a 24” culvert
installed at this location.
Carried 7/0
#312/09
Starchuk/Mohr: WHEREAS an application to widen two approaches on
SW 21-26-29W has been received by Glen Becker (owner) and
Robert Friesen (renter) and the application fee paid; AND WHEREAS a municipal
representative has viewed the area and determined that only the south approach
be widened because the north approach is between two sloughs; THEREFORE BE IT
RESOLVED THAT the Council of the RM of Shell River approves of the said approach
widening, providing that the municipality’s construction standards are met;
FURTHERMORE THAT all expenses will be the responsibility of the owner.
Carried 7/0
#313/09
Buick/Shenderevich: BE IT RESOLVED THAT the Reeve and Chief
Administrative Officer are hereby authorized to sign the MTS Municipal
Rights-of-Way application form to place cable facilities on road allowance on
17-25-29W and
SW 20-25-29W (Plan No. 9749429).
Carried 7/0
BY-LAWS:
UNFINISHED BUSINESS:
1.
Motor grader tenders
2. Assessment adjustment
3. Quotes for new fire truck
4. Update on 125th
Anniversary celebrations
5. Update on legal issues
6. Annexation Update
#314/09
Starchuk/Lenderbeck: WHEREAS the Provincial Assessment Office in Dauphin
under authority of Section 326 of The
Municipal Act has made the following adjustment to the assessment and tax
rolls:
Assessment
Reductions – Real Property Decrease in Total Assessment
Class 30
Current
$2,300
Portioned $600
NOW THEREFORE BE IT RESOLVED THAT the assessment and tax rolls of the RM of
Shell River be amended accordingly.
Carried 7/0
#315/09
Shenderevich/Lenderbeck: WHEREAS representatives from the Roblin/Shell
River Fire & Rescue met with the Town of Roblin and the RM of Shell River to
discuss the need to replace the 1985 Fire Truck; AND WHEREAS quotes for a new
vehicle were received and reviewed by members of the Fire & Rescue
department; THEREFORE BE IT RESOLVED THAT the Council of the RM of Shell River
hereby accepts the recommendation from the executive members of the Fire &
Rescue department to purchase a new International 4400 Top Mount Control Triple
Combination MXV Pumper from For Garry Fire Trucks for approximately $280,000.00;
AND FURTHER BE IT RESOLVED THAT the RM of Shell River supports using $140,000.00
from the Roblin/Shell River Fire Reserve Fund with the balance of the purchase
to be financed in 2010 by the RM of Shell River and the Town of Roblin on a
50/50 basis; FURTHERMORE THAT any proceeds from the sale of the 1985 pumper
truck must be deposited back to the Roblin/Shell River Fire Reserve Fund.
Carried 7/0
#316/09
Senderewich/Shenderevich: BE IT RESOLVED THAT we resolve in camera under
the authority of Section 152 (3) (b) (iv) of The
Municipal Act to discuss legal matters; FURTHERMORE THAT all items discussed
in camera are confidential.
Carried 70
#317/09
Shenderevich/Buick: BE IT RESOLVED THAT Council resumes the former order
of business. Carried 7/0
#318/09
Starchuk/Mohr: WHEREAS Section 8.6 of Shell River’s Procedural By-law
#9/07 states that the council shall observe a curfew whereby the item on the
agenda under discussion four hours after the start of the meeting will be the
last item dealt with on that day unless by majority vote the council decides to
extend the time of adjournment; AND WHEREAS we have reached that four hour limit
on Item #5 Unfinished Business; NOW THEREFORE BE IT RESOLVED THAT a ˝ hour
extension be allowed.
Carried 7/0
#319/09
Buick/Senderewich: WHEREAS the Public Works Committee presented
information to Council to purchase a tandem drive motor grader for the
municipality as of January 2010; AND WHEREAS quotes were accepted for 2009 and
2010 models; THEREFORE BE IT RESOLVED THAT the Council of the RM of Shell River
hereby accepts the Committee’s recommendations and approves of the quote
received from Brandt Tractor Ltd. for the following, f.o.b. Roblin;
2009 770G Motor Grader
$250,000.00
Less 6 months of applied rental charges
-$42,069.78
Net amount
$207,930.22 + taxes
Carried 7/0
NEW BUSINESS:
1.
Review of EDO Strategic Planning session held on Oct. 21 – scheduled
for Nov. 10
2.
Roblin Golf & Country Club requests donation for 2009
3. Highway Traffic Board
Hearing, Oct. 28,
Brandon
4.
Schulte Mower & Flex Arm Service Day, Dec. 4,
Englefeld
,
SK
5. Employee Matters (in camera)
6. Council expenses
(anticipated overage)
7. Remembrance Day Service –
laying wreath
8. Road naming
#320/09
Mohr/Shenderevich: BE IT RESOLVED THAT the RM of Shell River hereby
approves a donation of $500.00 to the Roblin Golf & Country Club to help
offset 2009 operating expenses.
Carried 7/0
#321/09
Starchuk/Buick: BE IT RESOLVED THAT Dennis Beck & Alex Johnson are
hereby authorized to attend the Schulte Mower & Flex Arm Service Day in
Englefeld
,
SK
on Dec. 4; FURTHERMORE THAT indemnity and expenses be allowed for same.
Carried 7/0
#322/09
Starchuk/Buick: BE IT RESOLVED THAT we resolve in camera under the
authority of Section 152 (3) (b) (ii) of The
Municipal Act to discuss employee; FURTHERMORE THAT all items discussed are
confidential.
Carried 7/0
#232/09
Shenderevich/Buick: BE IT RESOLVED THAT Council resumes the former order
of business.
Carried 7/0
#234/09
Buick/Lenderbeck:
BE IT RESOLVED THAT the Council of the RM of Shell River accepts Connor Mohr’s
resignation effective November 6, 2009.
Carried 6/0
#235/09
Starchuk/Buick: WHEREAS some members of council may be over their
allotment for the year for indemnities, mileage, IT usage, etc.; AND WHEREAS
part of the overage is due to some members of Council being part of more active
committees and live a greater distance away from where most committee meetings
are held; NOW THEREFORE BE IT RESOLVED THAT the Council of the RM of Shell River
approves of the over-expenditures.
Carried 6/1
COMMUNICATIONS/CORRESPONDENCE:
From
Subject
1.
MB’s
Commuity Recreation Conference –
Nov. 6 – 8,
Brandon
2.
MB
Water Stewardship – New policy and
procedure for Minor Water Control Works
NOTICE
OF MOTION:
ADJOURN:
#326/09 Starchuk: BE IT RESOLVED THAT we hereby adjourn at
12:40 PM. Next regular meeting to be held November 10, 2009 at 1:30 PM.
Carried 7/0
Coming Events:
October 28 – 30 –
MB Planning Conference in Brandon (Craig & Jack)
November 2 – Meeting with
Mountain View
School
Division, 7:00 PM in Dauphin
November 9 – 23 – Employee holidays (DB)
November 10 – Board of Revision, 10:00 AM
November 10 – Review of EDO Strategic Planning session with Ann Dandeneau,
11:00 AM (approx. ˝ hr)
November 10 – Council Meeting – 1:30
PM
November 11 – Remembrance Day Service; laying the wreath
November 17 –
EDO
Strategic Planning Session, 9 – 5 in Court Room
November ?? – Next council meeting
November 23 – 26 – AMM Convention
December
21 – 31 – Employee Holidays (DB)