RM OF SHELL RIVER

                                    RURAL MUNICIPALITY OF SHELL RIVER

Minutes of the regular meeting held in this office November 10, 2009.

PRESENT:  Reeve – Albert Nabe
                       Councillors –  Gary Buick , Mike Shenderevich ,
                                               Joe Senderewich, Victor Starchuk, Craig Mohr
                       Chief Administrative Officer – Twyla Ludwig

ABSENT: Councillor - Jack Lenderbeck

CALL TO ORDER: The meeting was called to order at 7:35 AM

ADOPTION OF MINUTES:   Adopt regular meeting minutes of October 27

#327/09 Shenderevich/Buick: BE IT RESOLVED THAT the minutes of the regular meeting held October 28 be adopted as presented. Carried 6/0

ADOPTION OF AGENDA:  Adopt agenda as presented or amended

#328/09 Mohr/Senderewich: BE IT RESOLVED THAT today’s agenda be adopted as amended by: ADDING: Boards & Commissions: 1. AMM (b) Thank you letter re: 125^th Anniversary, 5. Mountain View School Division (a) Electoral wards, 6. Recreation Commission (a) Report on
Nov. 9 meeting; Committees of Council: 1. Public Works & Equipment (d) Gravel for Peter Goba; Unfinished Business: 4. Follow up to delegation; New Business: 5. Written Complaint from Stanley ’s; Communications/Correspondence: 7. Sensus – Audit fees. Carried 6/0

DELEGATIONS: 2:30 – David Jones & Eric Busch, Lake of the Prairies Conservation District

HEARINGS:

FINANCES:

Accounts – cheques #13092 and 13115 to #13174, $70,585.30

Financial Statement

#329/09 Starchuk/Senderewich: WHEREAS the Finance Committee has reviewed the list of accounts; NOW THEREFORE BE IT RESOLVED THAT the accounts are approved for payment
in the amount of $70,585.30, cheques #13092 & 13115 to #13174. Carried 6/0

REPORTS:
Boards & Commissions:
1.   AMM
      (a)   Update on Convention; hospitality suites, hotel rooms
      (b)   Thank you letter re: 125^th Anniversary
2.   Roblin Planning District
      (a)   Proposal to subdivide Pt NW 12-26-28W (Mitchell)
3.   Parkland Regional Health Authority
      (a)   AGM in Roblin, Nov. 12, 7:00 PM at the Community Centre
4.   MB Good Roads Association
      (a)   Winners of the 2009 Competition
5.   Mountian View School Division
      (a)   Electoral wards
6.   Recreation Commission
      (a)   Report on Nov. 9 meeting

#330/09 Shenderevich/Senderewich: WHEREAS an application has been made to subdivide Pt
NW 12-26-28W into approximately 12 acres, currently being used for agricultural purposes, for a non-farm dwelling site; AND WHEREAS the government circulation has been completed and Manitoba Intergovernmental Affairs Community Planning Services Report & Recommendations
has been received; AND WHEREAS Community Planning recommends approval subject to a conditional use order being obtained for the locations of a rural non-farm dwelling within the AG
zone; AND WHEREAS Land Titles requires a plan of subdivision; NOW THEREFORE BE IT RESOLVED THAT the RM of Shell River approves of the subdivision application 4-182-09-3599
for Pt NW 12-26-28W (Mitchell) providing access to both parcels of land are the responsibility of
the owner and all other municipal and provincial regulations are complied with. Carried 6/0

#331/09 Shenderevich/Mohr: BE IT RESOLVED THAT Council is hereby authorized to attend PRHA’s annual general meeting in Roblin on Nov. 12/09; FURTHERMORE THAT indemnity and expenses be allowed for same. Carried 6/0

#332/09  Buick/Senderewich: WHEREAS Mountain View School Division has requested input
from the municipalities regarding the review of its electoral wards; AND WHEREAS options to consider include: three wards mirroring the old division lines, four wards following municipal boundaries and three wards changing boundaries for two of the wards from the former school division lines; NOW THEREFORE BE IT RESOLVED THAT the Council of the RM of Shell River supports Option #2 as set out in the information provided by MVSD dated September 28, 2009.
Carried 6/0

COMMITTEES OF COUNCIL:
1.   Public Works & Equipment
      (a)   Grader wing for sale
      (b)   Postless wing from Capital “I” Industries
      (c)   Caterpillar Lease Agreement
      (d)   Gravel for Peter Goba

#333/09 Starchuk/Buick: BE IT RESOLVED THAT the Rural Municipality of Shell River accepts the quote from Capital “I” Industries for a new Capital “I” postless wing for the John Deere 770G in the amount of $20,965.00 & GST for 2010. Carried 6/0

#334/09 Senderewich/Mohr: WHEREAS Caterpillar Financial Services Limited requires written notice of our intentions for the lease agreement (Contract #005-0044670-001) for the Cat 140H, Serial Number CAT0140HVCCA01914; NOW THEREFORE BE IT RESOLVED THAT written notice be given that the Cat 140H was destroyed by fire on June 18, 2009. Carried 6/0

BY-LAWS:

UNFINISHED BUSINESS:
1.   Update on legal issue
2.   EDO Strategic Planning, Oct. 21 meeting results
3.   Follow up to Oath of Office/Disclosure of Personal Interests
4.   Follow up to delegation

#335/09 Shenderevich/Buick: BE IT RESOLVED THAT we resolve in camera under the authority
of Section 152 (3) (b) (iv) of The Municipal Act to discuss legal matters; FURTHERMORE THAT
all items discussed in camera are confidential. Carried 6/0

#336/09 Mohr/Senderewich: BE IT RESOLVED THAT Council resumes the former order of business. Carried 6/0

#337/09 Mohr/Shenderevich: WHEREAS Council members have completed the necessary
statutory declarations and disclosures of personal interests as required by The Municipal Act;
NOW THEREFORE BE IT RESOLVED THAT the RM of Shell River accepts these documents
as filed. Carried 6/0

NEW BUSINESS:
1.   2010 Board of Revision
2.   Remembrance Day service – wreath laying
3.   Parade of lights
4.   Appointments to committees and boards: Deputy Reeve, etc.
5.   Written complaint from Stanley ’s

#338/09 Starchuk/Mohr: WHEREAS the Rural Municipality of Shell River adopted the provisions
of The Manitoba Emergency Measures Act and the Roblin & District Emergency Plan by By-law #7/07, dated August 14, 2007; AND WHEREAS it is a requirement to review and amend the
Plan each year and file a copy of the plan with the Province; NOW THEREFORE BE IT
RESOLVED THAT the Council of the Rural Municipality of Shell River approves all updates to
The Roblin & District Emergency Plan and adopts the Plan as amended. Carried 6/0

#339/09 Senderewich/Shenderevich: BE IT RESOLVED THAT we hereby appoint council and citizens to represent the RM of Shell River on committees and boards as follows: