RM OF SHELL RIVER
 Sept 8

 

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                                     RURAL MUNICIPALITY OF SHELL RIVER

Minutes of the regular meeting held in this office September 8, 2009.

PRESENT:  Reeve – Albert Nabe
                       Councillors – Gary Buick, Mike Shenderevich,
                                              Joe Senderewich, Jack Lenderbeck,
                                               Victor Starchuk, Craig Mohr
                       Chief Administrative Officer – Twyla Ludwig

CALL TO ORDER: The meeting was called to order at 7:30 AM

ADOPTION OF MINUTES:   Adopt regular meeting minutes of August 25

#255/09 Shenderevich/Buick: BE IT RESOLVED THAT the minutes of the regular meeting held August 25 be adopted as presented. Carried 7/0

ADOPTION OF AGENDA:  Adopt agenda as presented or amended

#256/09 Mohr/Lenderbeck: BE IT RESOLVED THAT today’s agenda be adopted as amended by: 4. HBRA (a) Closure of CN sites in Roblin & Makaroff. Carried 7/0

DELEGATIONS:

HEARINGS:

FINANCES:

Accounts – cheques #12929 to #12963; $64,035.38

Financial Statement to August 31

#257/09 Starchuk/Lenderbeck: WHEREAS the Finance Committee has reviewed the list of accounts; NOW THEREFORE BE IT RESOLVED THAT the accounts are approved for payment in the amount of $64,035.38, cheques #12929 to #12963. Carried 7/0

REPORTS:
1.   Wastewater Management Committee
      (a)   Letter re: Preparation for spring discharge of Wastewater Treatment Lagoons
2.   EDO Committee
      (a)   Annual performance review/salary review for EDO
3.   AMM
      (a)   Emergency plans & H1N1
      (b)   Education Preview
      (c)   Sept. 4 newsletter
      (d)   Response from Honourable R. Lemieux
      (e)   Proposed by-law changes to add RM of Kelsey to “Parklands”
4.   HBRA
      (a)   Closure of CN sites in Roblin & Makaroff

#258/09 Senderewich/Mohr: WHEREAS the Economic Development Committee has conducted an annual performance review and salary review for Rosalyn Kitz, Economic Development Officer; AND WHEREAS the Economic Development Committee has brought forth a recommendation with respect to these reviews; NOW THEREFORE BE IT RESOLVED THAT the Council of the RM of Shell River accepts the Economic Development Committee’s recommendation to grant Rosalyn Kitz, Economic Development Officer, a $1,000 wage increase to her base salary effective August 1, 2009. Carried 7/0

#259/09 Starchuk/Mohr: BE IT RESOLVED THAT Council and CAO are hereby authorized to attend AMM’s Public Engagement and Participation in Winnipeg on Oct. 9/09; FURTHERMORE THAT indemnity and expenses be allowed for same. Carried 6/1

COMMITTEES OF COUNCIL:
1.   Public Works
      (a)   Project estimates for Road #167W near Gamey’s
      (b)   Update on insurance claim re: fire damage to grader
      (c)   Upcoming MGRA seminar
      (d)   Making turn around near open water on NW 20-29-28W

#260/09 Starchuk/Buick: BE IT RESOLVED THAT we accept the tender from Trisum Logging for $12,348.00, includes GST, to raise the RM road (#167W) above water level, hauling approximately 3,000 yards screened rock with some gravel. Carried 7/0

BY-LAWS: #5/09 to establish fees and regulate the use of the San Clara Lagoon for septic haulers (first and second reading)

#261/09 Shenderevich/Senderewich: BE IT RESOLVED THAT By-law #5/09 to establish fees and regulate the use of the San Clara Lagoon be given first reading. Carried 7/0

#262/09 Starchuk/Mohr: BE IT RESOLVED THAT By-law #5/09 to establish fees and regulate the use of the San Clara Lagoon be given second reading. Carried 7/0

#263/09 Shenderevich/Buick: BE IT RESOLVED THAT we resolve to go “in camera” under the authority of Section 152 (3) (b) (iv) of The Municipal Act to discuss legal matters; FURTHERMORE THAT all items discussed are confidential. Carried 7/0

#264/09 Starchuk/Lenderbeck: BE IT RESOLVED THAT the “in camera” session be adjourned and the council meeting be re-opened to the public. Carried 7/0

UNFINISHED BUSINESS:
1.   San Clara Curling Club lots
2.   Update on 125th anniversary plans
3.   Update on legal issues
4.   MRH subdivision, new file # assigned
5.   Persse Lake Development
6.   Verbal request from Crown Lands to start rezoning process for proposed Pelly Trail 
      Subdivision

#265/09 Buick/Shenderevich: WHEREAS the survey plan for the MRH subdivision, old File #4-182-00-2896, was originally approved by Resolution #72/02; AND WHEREAS the subdivision has been resubmitted to Community Planning and a new file number had to be issued because the mylars had expired; AND WHEREAS nothing has changed with the proposed subdivision; NOW THEREFORE BE IT RESOLVED THAT the RM of Shell River hereby approves of the said subdivision, File #4-182-09-3592. Carried 7/0

#266/09 Mohr/Lenderbeck: WHEREAS an application to allow for the development of recreational fishing, which included placement of aeration equipment and a shed, creating a parking lot area and installing hydro was received from the Fish and Lake Improvement Program for the Parkland Region (FLIPPR); AND WHEREAS in consultation with Intergovernmental Affairs, Community Planning Branch, it has been determined that a conditional use order and a permit are not needed due to the nature of the proposed development being for public use on a Crown-owned lake; the parking lot area being on Crown land and the building for the aeration unit is less than 100 ft2; AND WHEREAS the Council of the RM of Shell River feels that developing this area for recreational fishing is a viable economic development opportunity for our community; AND WHEREAS Council is aware of local concerns to keep the area in a “natural” state; THEREFORE BE IT RESOLVED THAT the RM of Shell River hereby grants approval for FLIPPR to proceed with the development providing:

•       The aeration shed is moved further back from the shoreline, with trees planted to improve bank stability and add camouflage;

•       The portion of the hydro service to the shed, otherwise visible from the lake, be underground;

•       A portion of the parking lot area to be closed up (area to be determined in consultation with the RM);

•       The shoreline for the boating area be developed according to DFO guidelines;

•       To check into the installation of a concrete holding tank for the outdoor biffy;

•       To look into adding a gate to the boating area to close off and deter vehicle traffic on the lake during the winter. Carried 7/0

NEW BUSINESS:
1.   Town of Roblin Public Hearing, Sept. 22 to close Public Reserve
2.   Tipping fee cancellation
3.   MMAA Fall District Meeting in Ochre River
4.   Invitation for Reeve to attend Roblin/Shell River Fire & Rescue’s 100th anniversary 
      celebrations
5.   School site markers (originally prepared by J.R. Mitchell et al )
6.   Establishing fees re: lot developments
7.   Dock permits – verifying responsibility with Crown Lands

#267/09 Shenderevich/Buick: WHEREAS there are outstanding Waste Disposal Site tipping fee invoices that the RM deems uncollectible; THEREFORE BE IT RESOLVED THAT the following accounts be cancelled and service discontinued:
B’s Carpentry            Invoice #4025            Nov. 13/08                 $10.00
Jeff Davis                 Invoice #3511            May 31/07                 $80.00
Ladel Construction    Invoice #4000           Sept. 24/08                $30.00
James Morran          Invoice #3987           Aug. 29/08                 $30.00
James Morran          Invoice #4003           Sept. 24/08                $10.00
Brian Read               Invoice #4030            Nov. 13/08                 $10.00
Carried 7/0

#268/09 Starchuk/Senderewich: BE IT RESOLVED THAT Jennifer Neuhofer and Twyla Ludwig are hereby authorized to attend MMAA District 7 meeting in Ochre River on Sept. 18; FURTHERMORE THAT indemnity and expenses be allowed for same. Carried 7/0

#269/09 Starchuk/Buick: BE IT RESOLVED THAT Reeve Albert Nabe is hereby authorized to attend the Roblin/Shell River Fire & Rescue’s 100th Anniversary celebrations on Nov. 14/09; FURTHERMORE THAT indemnity and expenses be allowed for same. Carried 7/0

COMMUNICATIONS/CORRESPONDENCE:
From                                                                        Subject
1.   Prairie Mobile Communications – Amalgamation with Imperial Radio Service Ltd.
2.   Praxis Conflict Consulting – Legal Duties & Liabilities of Boards workshop
3.   Therese Casgrain Volunteer Awards – Call for nominations
4.   Nestle Waters – Info on bottled water

NOTICE OF MOTION:

ADJOURN: #270/09 Buick: BE IT RESOLVED THAT we hereby adjourn at 11:15 AM. Next regular meeting to be held Sept. 22 at 7:30 AM. Carried 7/0

Coming Events:
September 15 – Rec Commission’s community consultation
September 18 – MMAA Fall District Meeting in Ochre River (Jennifer & Twyla)
September 22 – Council Meeting at 7:30 AM